Administrative and Preservation Coordinator

JOB DESCRIPTION

Position Summary

The Administrative and Preservation Coordinator (APC) provides executive support in a one-on-one working relationship with the President & CEO. This position serves as a key liaison between the organization and the Board of Directors, and lends support to the Preservation Department, and as needed to the Marketing and Development departments. The APC must enjoy working in an environment that is mission-driven and community oriented. The ideal candidate will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, analytical, and organizational skills. The ability to set priorities, work under pressure, produce results, meet deadlines, manage a wide variety of tasks, and handle confidential matters with discretion is imperative.

Essential Job Functions

· Strong people skills with demonstrated ability to take initiative, be a team-player, be flexible, adapt to shifting priorities and work across departments for organizational success

· Excellent analytical, verbal, and written communications skills

· Excellent time-management and organizational skills with a commitment to accuracy and attention to detail

· Ability to function independently or as a member of a team

· Must be able to treat confidential and sensitive information with discretion

Ability to apply knowledge of architectural design and historic preservation to a wide range of historic structures, projects, and advocacy initiatives

Position Duties

· Assist with President & CEO’s internal and external communications

· Help with calendar management for the President & CEO, prioritize inquiries and requests, troubleshoot conflicting items

· Organize and set up meetings and events for Board of Trustees, standing committees and constituent groups

· Prepare Board meeting agendas and reports; ensure accurate recording of Committee and Board of Trustee meetings; prepare minutes following proper non-profit governance guidelines

· Maintain organized filing and communication systems – contact management, document management, and archival record-keeping

· Assist with report and presentation preparations

· Support content generation for organization’s social media accounts

· Assist the Preservation Department with administrative duties, management, and execution of the Common Cause Loan Fund

· Aid the Preservation Department with preparation for public meetings and other advocacy-related tasks as assigned

· Support the Preservation Department with day-to-day activities required for management of HCF’s four historic properties

· Support organizational programs and events

· Stay informed of progress on organization’s initiatives, projects, fundraising and marketing efforts

· Assist with administrative tasks throughout the organization as needed, particularly the Development and Marketing Departments

Education & Experience Requirements

· Bachelor’s degree in Historic Preservation or related field

· Experience working in a professional office environment or in the preservation field

· Intuitive and excellent technology skills with the ability to quickly learn unfamiliar software programs – Microsoft Office programs, constituent management systems, ticketing and event software, email management and social media platforms

Time Requirements

Office Hours: Monday-Friday from 8:30 a.m. – 5:00 p.m.

Flexibility to work altered and non-traditional work schedule, including some weekends and evenings, for meetings and events.

Work Environment

· Work is generally in an office environment with some outdoor work, walking, and lifting up to 30 lbs. required during special events.

Job Type: Full-time

Pay: $38,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Executive administrative support: 2 years (Required)

Ability to Commute:

• Charleston, SC 29401 (Required)

Ability to Relocate:

• Charleston, SC 29401: Relocate before starting work (Required)

Work Location: In person

Salary : $38,000 - $42,000