Administrative Assistant, Office of the President

The Administrative Assistant, Office of the President, supports the daily operations of the president’s office and performs a variety of duties for and provides support to the president, director of the president’s office, and chief operating officer. Reporting to the director of the president’s office, this position is a key point of contact within the department for both external and internal stakeholders. The ideal candidate will have a strong understanding of the complex and dynamic activities surrounding the office of the president, the ability to adapt to shifting priorities, and excellent communication skills. The position be a visible representative of the office of the president inside and outside of the organization and will play a key role in relationship building.

ESSENTIAL FUNCTIONS:

• Schedules appointments and maintains the president’s active schedule of meetings; coordinates logistics, corresponds with attendees, and anticipates potential adjustments.
• Evaluates incoming requests for time and information and effectively prioritizes demands to maximize productivity.
• Interacts with other department and colleagues to provide information, resolve issues, and direct requests.
• Assists with coordinating and planning various events related to the office of the president.
• Conducts research and prepares various correspondence and communications on behalf of the president.
• Maintains digital administrative files for the president’s office.

Principal Working Relationships

• Director, President’s office, President and CEO, Senior VP and COO

QUALIFICATIONS:

Key Qualifications

• Bachelor’s degree or equivalent combination of skilled credentials.
• Minimum three (3) years of comparable professional experience.

Competencies:

• Ability to manage multiple projects simultaneously, adapting to change and balancing priorities.
• Excellent project management and time management skills.
• Adept at handling complex and confidential information with professionalism and discretion.
• Excellent analytical and problem-solving skills with the ability to interact diplomatically and communicate effectively verbally and in writing.
• Fully competent computer skills, including advanced use of Microsoft Office products, databases, internet research, and e-mail management.
• Ability to operate effectively in a team environment, where communication within and among departments is essential to success.
• Deep understanding of team approach and an objectiveness and respect for diverse perspectives and skillsets.
• Valid driver’s license and means of transportation.
• Strong belief in, and demonstrated commitment to, Historic New England’s mission and values.
• Commitment to the highest standards of professionalism, excellence, and Inclusion, Diversity, Equity and Access (IDEA).

Other Duties

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Historic New England is an equal opportunity employer and considers applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Salary : $52,000 - $55,000