HR Admin - Charleston

HR Admin

This position is responsible for completing clerical tasks such as coding and filing documents, answering the phone and directing calls, opening mail, posting outgoing mail, and operating essential office equipment. This position also handles customer inquiries in person, on the phone, and through company email, providing information to the public according to established procedures. Additionally, the HR Administrative Assistant supports the Corporate HR Manager and is the local point of contact for employee HR enquiries and questions. This position is also the first point of contact for the corporate finance team, overseeing and managing local finance processes, including but not limited to accounts receivable, accounts payable, and daily reconciliations.

Employee Benefits

• Competitive pay and paid training: $24 per hour
• All FT Employees are eligible for paid vacation time, as well as company sponsored health and wellness plans
• All FT, PT and Seasonal employees are eligible for:
• Paid sick time
• 401K plan with company matching*
• Flexible schedules, including a combination of weekdays and weekends are available
• Fun, upbeat work environment with various award and recognition celebrations throughout the year
• First Stop Health - 24 hr. access to doctor by phone or computer for employee and their dependents. Employer pays 100%
• Discounts in retail stores and free admission to all company attractions

Operating tours, attractions and retail in Boston, Charleston, Key West, Nashville, San Diego, St. Augustine, Savannah, San Antonio, and Washington, DC since 1980!

Start your new Career with Us Today!

Required Knowledge, Skills and Abilities

• Assist in answering multi-line telephone to assist the public and radio to assist employees with tour and attraction information and reservations. Direct calls to the appropriate person or screen calls as directed. Take and deliver messages to the appropriate person. Be knowledgeable of the company’s products, services, and local tourism-related information and provide accurate information. Extend courtesy, friendliness, and hospitality in full measure to every person.
• Maintain all AR/AP reports including, but not limited to, tracking the sales reps’ daily sales to prepare sales commission reports for the local HR/Payroll department. Answer AP/AR/GL inquiries made by Corporate Finance.
• Participate in the recap process, including but not limited to cashing out sales reps, running reports, preparing deposits, and banking for sales reps for the next day. Work with the finance department regarding any problems with the recap while following company policies and procedures and reporting all discrepancies to the General Manager.
• Review invoices, process transactions, and reconcile reports following company policies and procedures. Batch invoices and payments are sent to corporate finance to ensure timely payment and maintain accurate records and reports of all invoices and batch transactions.
• Be familiar with and follow the company’s human resources and payroll policies and procedures. Make and keep a supply of pre-employment and post-employment packets on hand. Accurately process data entry of missed time punches into the Time and Attendance software for payroll.

Qualifications

• High school graduate or equivalent
• Previous experience in clerical, secretarial, or business administration preferred.
• Excellent verbal and written communication skills
• Proficiency with Microsoft office suite including Word, Excel, Outlook.

Other Requirements

• Must pass pre-employment MVR/background check and substance abuse testing. MVR check only if required to drive while on duty.
• Valid South Carolina Driver’s License and good driving record. If required to drive while on duty.

Successful candidate must pass a background search

Salary : $24