What are the responsibilities and job description for the Accounts Payable Specialist position at HITACHI ASTEMO INDIANA, INC.?
Description
Position Summary:
The purpose of this position is to coordinate and process all North American Mass Production Accounts Payable transactions, reconcile A/P detail to the General Ledger, calculate and process vendor retro payments, and enhance and develop the Pay on Receipt functionality. This is expected to be a hybrid position that can sit in either our Greenfield/Muncie, IN locations or our Tarboro, NC location.
Description of Duties & Responsibilities / % Time Spent
- Run APIC utility to create internal control number invoices and process manual Invoice Control Number for trading partners. Auto Deduct vendors – retrieve invoices from Portal and ones that come via e-mail and process them into Glovia Daily: 20%
- Process North America ACH, Check, Auto Deducts, and Wire payments. Maintain prepayments. Running and Posting activity in the Financial Information Management System and updating INFOR. Collecting 3 different currencies from the portal and input in Glovia daily: 25%
- Reconcile payment in error for Pay on Receipt MASS vendors (receipt error & unit price error): 10%
- Process Wire payment Statement confirmation from Japan (Monthly); Process select vendor statement confirmations (Monthly); Process Domestic Vendor Statement Confirmation (Weekly): 20%
- Analyze the Aging Report for ACH (weekly), Check (quarterly), and Wire (once a month) Vendors. Analyze uncleared RTVs: 10%
- Reconcile AP Aging Balances for all Aging Accounts, including the AP; Un-cleared Acct, Ap Un-Vouchered Acct, AP Return Clearing Acct, Inventory in transit Acct, AP Revaluation Gain / Loss Yen Purchase; Complete Utility and Waste Accruals – Tarboro: 10%
- Assist vendors and internal users with using/navigating OLOS as well as communicating with vendors via email, teams, etc: 5%
Minimum Qualifications (Education, Experience, and Skills):
- High School Diploma or GED
- Minimum of 2 years of related work experience
- Knowledge of computer systems and spreadsheets necessary to perform job duties
Skills and Abilities:
- Excellent analytical and problem-solving skills, high level of accuracy
- Maintains clean and orderly work environment in accordance with 6S
- Interacts with various levels of associates
- Strong written and verbal communication skills and ability to interact with all levels of organization needed
Supervisory Responsibilities:
- N/A
Software:
- Basic experience required in Windows
- Basic experience with MSWord, Excel, PowerPoint, and Glovia preferred
Essential to Job Functions – Physical and/or Mental Restrictions:
- Ability to work for long periods of time while sitting
- Visual ability to work accurately with detailed information and a computer screen
Work Environment:
- Open-Office Setting
Equipment Used:
- Personal Computer
Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities
At Astemo, we’re challenging the status quo with the power of diversity, inclusion, and collaboration. Our goal is to build an inclusive work environment that celebrates the differences of our employees. We want to ensure that every employee feels valued, respected and empowered. We don’t just accept difference—we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Astemo is proud to be an equal opportunity employer.
If you need a reasonable accommodation to apply for a job at Astemo, please send the nature of the request and contact information to am-jobs@hitachiastemo.com when applying for the position.
