Accounts Payable Specialist

Job Description

Job Description

Brief Company Summary : SVN Real Estate Associates is a commercial brokerage and property management company specializing in both commercial and residential properties, including third-party managed and in-house owned assets. We are part of the globally recognized SVN commercial real estate brand, known for creating exceptional value with clients, colleagues, and communities through a culture of trust, transparency, and collaboration. With offices across the globe, SVN provides comprehensive commercial real estate services including sales, leasing, tenant representation, and property management. Each office is independently owned and operated.

Job Description : The Accounts Payable Specialist will handle all aspects of the accounts payable cycle, ensuring accurate and timely processing of invoices, vendor payments, and owner reporting. The ideal candidate will have a strong background in accounting, excellent attention to detail and organizational skills, and a passion for working in a fast-paced environment.

Responsibilities : Invoice Management :

• Receive, review, and verify invoices for accuracy and compliance with company policies.
• Match invoices to purchase orders and work orders where applicable.
• Code invoices to the appropriate general ledger accounts and property allocations.

Payment Processing :

• Prepare and process electronic transfers, ACH payments, and check runs.
• Monitor accounts to ensure payments are up-to-date and avoid late fees.

Vendor Relations :

• Maintain positive relationships with vendors and resolve invoice discrepancies promptly.
• Ensure vendor files are accurate and up-to-date, including W-9s and insurance requirements.

Reconciliations :

• Reconcile accounts payable ledger to ensure all bills and payments are accounted for and posted correctly.
• Assist in monthly and year-end closings.

Monthly Owner Reports :

• Prepare, review, and distribute detailed monthly owner reports, ensuring accuracy and clarity.
• Field inquiries from property owners and provide prompt, professional responses.
• Collaborate with property managers to address owner concerns and provide additional reporting as needed.

Team Collaboration :

• Collaborate with property managers and the accounting team to address budget and expense concerns.
• Support additional accounting tasks as needed.

Qualifications :

Education : Associate's degree in Accounting, Finance, or a related field (or equivalent experience).

Experience : Minimum of 2 years of accounts payable experience, preferably in the property management or real estate industry.

Skills :

• Proficiency in accounting software (e.g., Yardi, AppFolio, or MRI), Microsoft Excel and Google Workspace.
• Strong organizational skills and attention to detail.
• Excellent communication and problem-solving abilities.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Knowledge : Familiarity with property management financial processes and general ledger coding is a plus.

Job Type : Full-time

Pay : From $21.63 per hour

Benefits :
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule :

• Monday to Friday

Work Location : In person

Salary : $22