Accounting Specialist

Department: Finance
Reports To: Finance Director
Position Type: 1 FTE, 40 Hours/Week, Non-exempt
Work Type: In Person, Not Hybrid/Remote Eligible
Salary Range: $22.50 - $23.85, DOE
Salary Note: Bilingual candidates are eligible for an additional $1.50 Bilingual Differential. This Bilingual Differential is not included in the salary range above.
Benefits Available: Read more at http://hivalliance.org/employment/benefits
Agency Overview: Read more at https://hivalliance.org/engage/careers-at-hivalliance/
External Applicants: Apply directly through our website, via the Agency Overview link. All applicants must submit a complete Job Application, Supplemental Questions, and resume via the Job Portal to be considered.

Please note: Recruiting scams are on the rise - Make sure to protect your information. HIV Alliance does not conduct interviews or ask for personal information (ID, Social Security, etc.) via text. Additionally, double check the email of who is communicating with you. Email communication from HIV Alliance uses @allianceor.org or comes from noreply@criterionhcm.com. Please report any suspicious activity to Human Resources at ostankey@allianceor.org and/or ldavis@allianceor.org .

Position Summary

The Accounting Specialist aka Purchasing Specialist position is computer intensive and requires excellent communication and organizational skills. This position is supervised by the Finance Director and provides purchasing support to the nonprofit’s internal direct services staff, focused on providing aid to clients.

Essential Functions and Responsibilities

Simultaneously uses multiple computer software

Demonstrate intermediate/advanced Excel skills

Manage purchasing and receiving for the agency from ordering through reconciling

Directly communicate with vendors due to order changes, discrepancy, late product, etc.

Keep personnel notified regarding order status

Project expense tracking

Utilize purchasing software - updating users, product data, and controls

Back-up other Purchasing Specialist, as needed

Maintain purchase order records in accounting software

Provide training and support to staff regarding purchasing and receiving

Maintain sensitive and critical documentation

Job duties will expand as needed and as knowledge and ability is demonstrated

Other responsibilities as assigned by the Finance Director

Area of Focus

There are two purchasing specialist positions within HIV Alliance. This position will manage agency credit cards, ensure that usage is in line with agency policies and procedures, and reconcile credit card statements with AP transactions. Both Purchasing Specialists will be cross-trained on the others focus for coverage as needed.

Preferred Qualifications

Must be able to communicate professionally, pleasantly, clearly, and effectively at all times and represent the agency in a compassionate and respectful manner

Must be able to work in a fast paced environment, multi task, reorganize priorities, and complete tasks by established deadlines.

Must be able to organize large quantities of documents (digital and physical)

Required Qualifications

Associates degree in Accounting or 2 years of related experience

Sensitivity to, and ability to maintain, confidential information

Valid Oregon Driver’s license, driving record sufficient to be covered by agency auto insurance policy

Ability to pass agency criminal background check

Completion of TB test, provided by agency

Physical Demands

While performing the duties of this job, the employee is required

• Repetitive use of hands such as grasping, twisting/turning of wrists, and finger dexterity necessary to perform various clerical duties, such as typing and writing.
• Frequent use of arms such as pushing and pulling to open and close drawers and cabinets
• Ability to sit or stand for extended periods of time at an assigned station
• Ability to bend, stand, and reach to be able to transport clients and to occasionally lift and carry up to 25 pounds (harm reduction kits, naloxone kits, testing and education materials)
• Continuous clarity of vision at 20 inches or less for processing of paperwork

The physical demands described above here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Working conditions, Travel and Environment

The duties of this job require individuals be able to work in non-traditional and community-based settings

The duties of this job require regular attendance

• Ability to work flexible hours, including early mornings, evenings, and weekends
• Ability to work 5 days per week for a minimum of 40 hours per week

Travel to other locations as necessary to complete essential job functions

• Ability to transport self to job-related events and locations

HIV Alliance is an equal employment opportunity employer committed to cultural diversity and compliance with the ADA. HIV Alliance encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. HIV Alliance prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information, HIV antibody status or any other factor protected by law or association with any of these classes, in its services, employment, or use of volunteers.

HIV Alliance is a community united to stop the spread of the HIV epidemic. We strive to create an environment where everyone is empowered to reach their full potential. We value the diverse perspectives that each of us brings to this work, understanding the influences of culture, race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information and HIV status in shaping our life experiences. We pledge to listen and ask questions before making judgments, and to continue to educate ourselves and each other. We recognize that we will only be successful against the HIV epidemic in a culture where oppression is not tolerated.