What are the responsibilities and job description for the Payroll and Benefits Specialist position at Hive Collective?
About Hive Collective
Hive Collective is a dynamic, high-end retail, restaurant, and design business dedicated to providing exceptional products and experiences to our customers. Our commitment to excellence extends to our employees, ensuring that payroll, benefits, and compliance are managed with accuracy, efficiency, and care.
We are seeking a Payroll and Benefits Specialist to oversee payroll processing, benefits administration, tax compliance, and reporting for our growing organization. This role requires exceptional attention to detail, strong organizational skills, and the ability to navigate payroll systems and regulations efficiently.
Responsibilities
Payroll Processing & Compliance
Competencies
Hive Collective is a dynamic, high-end retail, restaurant, and design business dedicated to providing exceptional products and experiences to our customers. Our commitment to excellence extends to our employees, ensuring that payroll, benefits, and compliance are managed with accuracy, efficiency, and care.
We are seeking a Payroll and Benefits Specialist to oversee payroll processing, benefits administration, tax compliance, and reporting for our growing organization. This role requires exceptional attention to detail, strong organizational skills, and the ability to navigate payroll systems and regulations efficiently.
Responsibilities
Payroll Processing & Compliance
- Process biweekly payroll accurately and on time, ensuring compliance with federal, state, and local regulations.
- Maintain employee payroll records, including wages, deductions, bonuses, and adjustments.
- Ensure proper tax withholding, deductions, and reporting, including payroll tax filings and compliance with IRS regulations.
- Manage timekeeping and attendance records, ensuring accurate reporting and tracking of hours worked, PTO, and overtime.
- Stay up to date with payroll laws and regulations to ensure full compliance.
- Respond to employee inquiries regarding payroll issues, providing clear and timely resolutions.
- Conduct periodic audits of payroll processes and records to ensure accuracy.
- Oversee employee benefits enrollment and administration, including health, dental, vision, retirement plans, and other company-provided benefits. Provide monthly auditing of benefits plans.
- Assist employees with benefits questions, claims, and eligibility.
- Ensure accurate benefits deductions and updates to employee records in payroll systems.
- Coordinate open enrollment and communicate benefits offerings to employees.
- Oversee and maintain the HRIS system, ensuring accurate employee records, payroll integration, and benefits tracking.
- Manage employee data entry, updates, and terminations within the HRIS platform.
- Generate and analyze HRIS reports for workforce planning, payroll, and compliance needs.
- Assist with system upgrades, testing, and implementation of new HRIS features.
- Provide HRIS training and support to employees and managers as needed.
- Check all benefit monthly billing to reconcile against the payroll accruals.
- Manage and process payroll tax filings, ensuring timely and accurate reporting.
- Handle workers’ compensation claims, coordinating with insurance providers and ensuring compliance with state regulations.
- Assist in year-end tax reporting, including W-2 and 1099 distribution and 1095-C reporting.
- Submit requests for COI when requested
- Generate and analyze payroll reports, including labor costs, tax filings, and benefit utilization.
- Prepare and submit compliance reports for audits, government agencies, and internal stakeholders.
- Provide payroll data for budgeting and financial planning.
- Identify process improvements to increase efficiency and accuracy in payroll and benefits administration.
- Assist the HR team with the development, execution, and adherence to all HR related processes.
- Competitive salary and performance-based bonuses
- Comprehensive health, dental, and vision insurance
- Generous employee discount on Hive products
- Professional development and training opportunities
- Collaborative and supportive work environment
Competencies
- Payroll Expertise – Strong knowledge of payroll processing, tax laws, and compliance regulations.
- Attention to Detail – Ability to analyze payroll data and ensure accuracy in reporting.
- Benefits Administration – Experience with health insurance, 401(k), and other employee benefits programs.
- Compliance Knowledge – Understanding of federal and state payroll laws, tax filings, and workers' compensation regulations.
- Analytical & Reporting Skills – Ability to create and analyze payroll reports, labor costs, and financial data.
- Communication & Confidentiality – Ability to interact professionally with employees while handling sensitive payroll data with discretion.
- Technical Proficiency – Experience with Paychex payroll software, Excel, and HRIS systems.
