Accounts Payable Manager

Accounts Payable Manager

Department: Finance

Reporting to: Controller

Role: The Accounts Payable Manager will be responsible for day-to-day accounts payable processing and assisting with special projects. This position requires excellent communication and problem-solving skills, attention to detail, and the ability to manage workflow for high-volume activity in a fast-paced, growing company.

Key Responsibilities

· Manage accounts payable activities, including invoice entry, general ledger coding, payment processing, filing and data storage, and creating process efficiencies as needed.

· Research and resolve invoice discrepancies/issues and reconcile vendor statements.

· Manage and maintain positive relationships with internal and external business partners and respond to requests/inquiries.

· Analyzes expense reports and other invoices for accuracy and eligibility for payment.

· Ensure accurate monthly reconciliation of accounts payable to the general ledger, investigating and resolving discrepancies.

· Assist in the preparation of month-end closing activities related to accounts payable, ensuring all expenses are recorded accurately.

· Prepare and submit reports related to accounts payable activities, including aged payables, payment forecasts, and vendor payment histories.

· Assist with annual and periodic financial audits as needed.

· Lead year-end 1099 preparation and maintaining W-9 records.

· Maintain ongoing procedural documentation to ensure compliance.

· Continuously review and recommend improvements to AP processes and systems to streamline operations, reduce errors, and enhance efficiency.

· Performs other duties as assigned.

Requirements and Qualifications

· 5 years of accounts payable experience in a fast-paced, growing, organization. Strong knowledge of general accounting principles with college coursework in accounting preferred.

· Bachelor’s degree in accounting or finance, preferred

· Excellent organizational and prioritization skills.

· Experience scaling and managing a team of accounts payable professionals.

· Experience with both domestic and international vendor relationships

· Excellent attention to detail and accuracy.

· Excellent communication skills.

· Strong critical thinking and problem-solving skills.

· Experience with QuickBooks and ERP systems (e.g., SAP, Oracle, NetSuite, etc.).

· Experience with cloud-based accounts payable automation platforms (e.g., Ramp, Bill.com, etc.)

· Intermediate to advanced Excel skills.

· Experience with acquisition integration, preferred

· Ability to maintain confidentiality.

Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Tampa, FL 33614 (Required)

Ability to Relocate:

• Tampa, FL 33614: Relocate before starting work (Required)

Work Location: Tampa, FL 33614

No Recruiters. We will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to us, including unsolicited resumes sent to any Hivelocity mailing address or email address, or directly to Hivelocity employees will be considered Hivelocity property. Hivelocity will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.