What are the responsibilities and job description for the Administrative Assistant/Receptionist position at HL PROPERTY MANAGEMENT LLC?
WHO WE ARE
We are HL Property Management, HL General Constructions and HL Dynasty Real Estate. We are looking for an Experienced Administrative Assistant. This is a fast-paced position where you will wear many hats and learn the multi-faceted nuances with the team. There are rooms to growth for individual that striving to succeed.
RESPONSIBILITIES:
Assisting each manager with a variety of tasks which include but are not limited to:
- Answering phones & directing customers and clients to the appropriate parties
- When picking up the phone, always be courteous. If tenants call with complaints, handle the phones with courtesy and forward them to the proper person.
- Always wear presentable and professional attire.
- Managing office files for filing electronically and physically, storage and shredding
- Upon receiving mail, sort it, stamp it, and deliver it to the appropriate department or individual
- Prepare the envelope, attach the stamp, and mail it
- Maintaining and updating files, excel sheets and word documents
- Purchasing office supplies, keeping track of inventory, and managing supplies
- Organizing and scheduling appointments and take detailed minutes when required
- Supporting several departments with scheduling, phone calls, and creating flyers or announcements, etc.
- Assisting President and Controller with special project
- Managing President's email and schedule
- Maintaining a tidy and orderly workplace
- Providing assistance with various tasks as needed
QUALIFICATIONS:
- Administrative Assistant: 2 years (Preferred)
- Proficiency with Ms. Word, Excel, Power Point, Adobe Write and Read, DocuSign
- Knowledge Appfolio software (Preferred but not required)
- Strong proficiency with creating and maintaining spreadsheets & databases
This job is ideal for someone who is:
- Detail-oriented -- quality and precision-focused
- Stable -- traditional, stable, strong processes
- People-oriented -- supportive and fairness-focused
- Team-oriented -- cooperative and collaborative
- Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
- Autonomous/Independent -- enjoys working with little direction
- High stress tolerance -- thrives in a high-pressure environment
Office hours: 9:00 AM-6:00 PM
Job Type: Full-time
Pay: $37,500.00 - $48,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 2 years (Required)
- Customer Service: 2 years (Required)
Work Location: In person
Salary : $37,500 - $48,000