Office Manager

HLC Fabrication is seeking an organized and proactive Office Manager to oversee the daily administrative operations of our steel fabrication shop. The Office Manager will play a vital role in ensuring smooth office functioning, managing financial and clerical tasks, coordinating with shop personnel, and maintaining excellent communication with clients and vendors. This position requires exceptional multitasking skills, attention to detail, and the ability to thrive in a fast-paced, industrial environment.

At HLC Fabrication, we’re more than a workplace—we offer a family-oriented environment focused on learning and personal growth. Guided by our mission “To be the trusted partner that consistently delivers high-quality, custom-fabricated products with timely delivery, exceptional quality, and innovative solutions through skilled craftsmanship,” we collaborate with general industrial companies, architects, and contractors to complete projects on time and within budget.

• Administrative Management: Supervise daily office operations, including scheduling, correspondence, and filing systems. Manage incoming and outgoing communications, such as emails, calls, and mail.
• Financial Oversight: Process invoices, purchase orders, and accounts payable/receivable.
• Human Resources Support: Coordinate onboarding for new hires and maintain employee records. Manage timecards, attendance records, and employee schedules. Ensure compliance with workplace regulations and safety standards. Partner with engineers, project managers, fabricators, and contractors for clarity and accuracy in designs.
• Customer & Vendor Relations: Serve as the primary point of contact for clients and vendors. Schedule meetings, maintain project timelines, and track order status. Address client inquiries, provide updates, and ensure timely issue resolution.
• Operational Coordination: Collaborate with shop supervisors and project managers to ensure project alignment. Order and manage office and shop supplies, ensuring stock levels are maintained.
• Technology & Records Management: Maintain accurate records of contracts, project documents, and financial data. Utilize software tools for scheduling, document management, and communication.

• Experience: Experience of office management or administrative experience, preferably in a construction, manufacturing, or steel fabrication setting.
• Education: Associate’s degree in Business Administration, Management, or a related field is preferred. Equivalent experience will be considered.
• Software Proficiency: Microsoft Office Suite and QuickBooks or similar software.

• Strong Organizational and Multitasking Abilities
• Detail-Oriented and Proactive Problem-Solver
• Adaptability to a fast-paced and evolving environment.
• Familiarity with industry-specific terminology and workflows is a plus.

• Full-Time
• In-Person

• Management Team

• 1209 North Route 45, Mattoon, IL 61938

• Monday – Friday, 40 hrs./week
• Weekends and Holidays as needed
• Travel as needed

• Comprehensive benefits package, including Paid Time Off, Health Insurance, 401K, Company Provided Uniforms and PPE, and Employee Assistance Program
• Competitive salary
• Opportunities for professional growth and training.
• Collaborative, supportive work environment.
• Involvement in exciting and challenging projects

At HLC Fabrication, we take pride in the quality of our work—and that starts with the people who make it happen. We’re always looking for skilled, driven individuals who value precision, teamwork, and a job well done. If you’re ready to work hard, grow your trade, and be part of a company that treats you like family, we want to hear from you.

Applying is simple:

1. Complete an application online at hlcfabrication.com/apply

1. Email Your Resume to info@hlcfabrication.com. Please use the subject line, Apply Office Manager, so we can quickly direct your application to the hiring team.

We review every application personally because we believe people aren’t just numbers on paper. Whether you’re a seasoned fabricator or looking to get your start in the trades, HLC Fabrication could be the place for you to build something great.