What are the responsibilities and job description for the Associate Manager, Meetings and Events - Military Veterans Encouraged To Apply position at HMP Global?
Location: Malvern, PA (2 days in-office/3 days work-from-home) or Remote (based on location)
Monday through Friday – 9:00am to 5:00pm
Comprehensive benefits (medical, dental, vision, 401k w/company match)
Travel is required
HMP is a leading healthcare event and education company, with a dominant position in several therapeutic areas including Oncology, Psychiatry & Behavioral Health, Cardiovascular, Wound Care and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400 global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.
Job Summary: The Associate, Meetings & Events plays a key support role in the planning and execution of meetings and events. Working closely with the events team, this position assists with logistics coordination, vendor communication, registration support, and on-site execution. The Associate will contribute to the smooth operation of event-related tasks, ensuring positive experiences for attendees and efficient delivery of event objectives.
Key Responsibilities:
- Support logistics coordination for meetings and events, including venue research, vendor outreach, catering coordination, and audiovisual requirements.
- Assist in preparing event timelines, run-of-show documents, and other planning tools.
- Coordinate with internal departments (marketing, content, customer service) to gather and organize event-related information.
- Track expenses and assist in reconciling budgets under the supervision of a manager.
- Contribute to event documentation and ensure timelines are up to date.
- Support event setup, execution, and breakdown as needed on-site.
- Assist with post-event feedback collection and reporting.
Qualifications & Requirements:
- Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.
- 1–3 years of experience in an event planning or administrative support role.
- Highly organized with strong attention to detail.
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office and basic knowledge of event platforms.
- Willingness to travel as required for event execution.
Preferred Qualifications:
- Internship or professional experience in the event, conference, or hospitality industry.
- Exposure to CRM or registration software.
- Familiarity with the healthcare or life sciences industry.
Key Attributes:
- Proactive and eager to learn.
- Reliable and collaborative team player.
- Strong multitasking abilities and willingness to take initiative.
- Customer-focused with a positive, can-do attitude.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
