What are the responsibilities and job description for the Associate Manager, Meetings and Events position at HMP Global?
What We Offer:
- Location: Remote or Hybrid
- Full-Time - Monday through Friday – 9:00 a.m. to 5:00 p.m.
- Training and support provided
- Competitive salary and benefits package.
- Opportunity to work on high-profile events with a dynamic and collaborative team.
- Professional development and growth opportunities within the event industry.
- Comprehensive benefits package (medical, dental, vision, 401k w/company match)
About Us: HMP Global is a leading healthcare event and education company with a dominant position in several therapeutic areas, including Oncology, Psychiatry and Behavioral Health, Cardiovascular, Wound Care, and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400 global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.
Job Summary: The Associate Manager, Meetings & Events plays a key support role in the planning and execution of meetings and events. Working closely with the events team, this position assists with logistics coordination, vendor communication, registration support, and on-site execution. The Associate will contribute to the smooth operation of event-related tasks, ensuring positive experiences for attendees and efficient delivery of event objectives.
Key Responsibilities:
- Support logistics coordination for meetings and events, including venue research, vendor outreach, catering coordination, and audiovisual requirements.
- Assist in preparing event timelines, run-of-show documents, and other planning tools.
- Coordinate with internal departments (marketing, content, customer service) to gather and organize event-related information.
- Track expenses and assist in reconciling budgets under the supervision of a manager.
- Contribute to event documentation and ensure timelines are up to date.
- Support event setup, execution, and breakdown as needed on-site.
- Assist with post-event feedback collection and reporting.
Qualifications & Requirements:
- Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.
- 1–3 years of experience in an event planning or administrative support role.
- Highly organized with strong attention to detail.
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office and basic knowledge of event platforms.
- Willingness to travel as required for event execution.
Preferred Qualifications:
- Internship or professional experience in the event, conference, or hospitality industry.
- Exposure to CRM or registration software.
- Familiarity with the healthcare or life sciences industry.
Key Attributes:
- Proactive and eager to learn.
- Reliable and collaborative team player.
- Strong multitasking abilities and willingness to take initiative.
- Customer-focused with a positive, can-do attitude.
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