Project Manager - Meetings & Events

Responsibilities

(This role has a hybrid schedule with 3 days in office and 2 days flex-remote)

Join a dynamic organization driven by our passion for healthcare. UHS is seeking talented individuals who are eager to contribute their expertise and pursue rewarding careers. As a leader in acute care and behavioral health, UHS provides high-quality care to over 3 million patients annually, across our national network of facilities.

The UHS PR & Corporate Communications Department is hiring a Project Manager - Meetings & Events to drive planning and logistical orchestration for the portfolio of Corporate Headquarters meetings and events of varying sizes and audiences.

Key Responsibilities include:

• Under the direction of the Vice President, Chief Marketing & Communications Officer, oversee the planning and management of the company’s premier event, the annual Hospital Management Conference (HMC), as well as various other company events
• Execute operationally the meeting requirements and agenda approved by the HMC Executive Steering Committee. Responsible for the identification of meeting site, off-site venues, vendors. Responsible for the planning of the on-site event including the oversight of the concierge team, hotel liaisons and other vendors. Oversee and manages the registration process, travel vendor and coordinates the logistics with the external speakers. Orchestrate on-site event set-up, attendee experience, and show flow through managing resource assignments, handling escalations and ensuring leadership expectations are met
• Responsible for site inspections, hotel management, food & beverage, liaison for audio/visual needs, promotional items, World Travel Conference contact
• For all Corporate events and large-scale meetings, constructs a project management plan for approval by the Executive in charge
• Identify and maintain inventory of HQ approved hotels, restaurants for group dinners and caterers for on-site meetings. Responsible for the hotel and restaurant contracts for leadership, training and other events. Develop and maintain ‘meeting in a box’ checklist to assist in department-level meeting orchestration, partnering with the Executive Assistants to educate and consult for their various smaller-scale events
• Build and manage post-event surveys, compiling and reporting on results, including improvement opportunities
• Coordinate internal meetings and debriefs with stakeholders to identify, discuss and incorporate successes and learnings into future meetings and events
• Serve as liaison to Graphics team within Marketing for design and production of event branding, signage, on-line assets and print materials
• Sets up and manages licensed Event software account, utilizing platform for multiple tasks

Qualifications

Bachelor's degree in Marketing with a minimum of 5 years' experience planning events in a corporate setting.

• 5 years of experience in a deadline driven, fast-paced environment
• Experience in a strategic meeting management function within a large corporate setting
• Excellent verbal and written communication skills with all levels of the organization, external partners and vendors
• Recent experience with event technology (Cvent preferred)
• CMP (Certified Meeting Professional) certification or CMM (Certificate in Meeting Management), preferred
• Up to 10% US Travel. Mostly local from HQ for onsite execution

This opportunity provides a rewarding career, challenging and rewarding work environment as well as growth and development opportunities within UHS and its subsidiaries, including competitive compensation, excellent Medical, Dental, Vision and Prescription Drug Plan, and 401k with company match.

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates with matching skillset and experience with the best possible career at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc. If you feel suspicious of a job posting or job-related email, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449