Program Coordinator

Salary: Commensurate with experience

Location: Hybrid - East Windsor, NJ or Malvern, PA (2 days in-office/3 days work-from-home) or Remote (depending on location)

Comprehensive Benefits (Medical, Dental, Vision, 401k w/company match)

Discretionary Bonus Eligible

HMP Global is the omnichannel market leader in healthcare events, education, and insight, with a mission to improve patient care. We’ve been building trusted brands for nearly 40 years and are dominant in several therapeutic areas, including Oncology, Psychiatry and Behavioral Health, Cardiovascular, Wound Care, and Public Safety. We deliver information and education to healthcare professionals through 450 global, national, and regional events and reach over 2 million users monthly through digital networks and social channels.

Job Summary

We are seeking a highly organized and detail-oriented Program Coordinator to support a high-impact, mission-driven program within the healthcare space. This role provides critical operational and administrative support across project timelines, board and committee engagement, compliance tracking, and external communications. The ideal candidate thrives in a structured yet dynamic environment, is comfortable collaborating with diverse stakeholders, and enjoys keeping complex processes running smoothly.

Key Responsibilities:

Timeline & Workflow Management

• Develop and maintain project timelines and customized workflows in collaboration with internal teams and client stakeholders.
• Track progress across initiatives, ensure key deliverables are on schedule, and proactively identify areas of delay or risk.
• Maintain project dashboards and action boards (e.g., Hive), ensuring clear visibility of priorities, status, and ownership.

Stakeholder & Board Coordination

• Provide structured support to client leadership, including scheduling and preparing for regular board and officer meetings.
• Track action items, generate recap notes, and follow up to ensure completion of tasks by stakeholders.
• Prepare meeting agendas, document next steps, and maintain communication logs for accountability and transparency.

Operational & Administrative Support

• Assist in preparing and formatting client documents including reports, meeting materials, financial summaries, and SOP drafts.
• Support internal tracking of hours, budgeted time, and invoicing cycles with accuracy and attention to detail.
• Coordinate with outside vendors and consultants as needed (e.g., accounting, legal, web development, administrative services).

Committee & Work Group Engagement

• Support designated leads of active work groups and committees by helping manage planning, communications, and logistics.
• Schedule and facilitate ongoing meetings, track and follow up on action items, and ensure planning documents remain updated.
• Offer recommendations for workflow tools and platforms to improve collaboration and document sharing.

Qualifications

• Bachelor’s degree in project management, communications, or a related field.
• 2–4 years of project management experience, ideally with exposure to collaborative healthcare organizations.
• Exceptional organizational and multitasking skills with a detail-oriented mindset.
• Excellent verbal and written communication abilities; comfortable liaising with leadership and volunteer stakeholders.
• Proficiency with project management tools (e.g., Hive), and common document platforms (e.g., SharePoint, Office).
• Experience working across diverse workstreams including finance, compliance, operations, and communications.
• Ability to work independently, manage multiple timelines, and adapt in a dynamic and evolving environment.

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