Executive Administrative Assistant

We are seeking an experienced Executive Administrative Assistant to join our busy team!

The ideal candidate is a proactive self-starter, with a positive attitude, excellent time management skills, attention to detail and forward thinking. Must have the ability to shift priorities as necessary, take directions, follow procedures and ask questions. Must be able to work independently, but function within a team environment.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners.
• Set up and follow through of work orders and assisting with scheduling.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.
• Complete proposals using Excel.
• Other duties as assigned.

Skills

• Minimum of five (5) years working in as an Executive Assistant, Administrative Assistant, Personal Assistant or similar role.
• Strong proficiency in Microsoft Office Applications, in particular Excel and Word.
• Outstanding organizational, multi-tasking, and time management skills.
• Excellent verbal and written communications skills with clients and team member.
• Must have the ability to exercise professional discretion.
• Excellent customer service skills.
• Experience with plans and drawings helpful but not required.

HNI specializes in designing, installing and maintaining high-end residential landscapes, hardscapes, irrigation, drainage, landscape lighting, and sound systems that transition the outer living areas. Our Garden and property Maintenance departments services more than 650 clients along the Suncoast. The Garden Center is a full-service retail center opened Monday-Saturday.

Only applications complying with requirements will be considered. Please do NOT contact HNI to inquire about status of your application. In the event that we wish to arrange an interview, we will contact you. Principals only, no employment agencies/job recruiters.

NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. This organization participates in E-Verify. www.dhs.gov/e-verify.

Equal Employment Opportunity Policy:

HNI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

HNI is a Drug-Free Workplace

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $17 - $20