What are the responsibilities and job description for the Administrative Assistant position at HOA Property Management Company?
We are a local property management company specializing in managing homeowners associations across the Sacramento area, and we are seeking an experienced administrative assistant to become a valuable member of our team.
This position requires an individual who is comfortable working closely with a hands-on supervisor and can effectively manage tasks and responsibilities in an environment where attention to detail and frequent oversight are essential. The ideal candidate should be adaptable, proactive, and capable of handling direct guidance while maintaining efficiency and professionalism in their work. Strong communication skills and the ability to stay organized are key to succeeding in this role, especially when working alongside a manager who closely oversees day-to-day operations of his associations.
Key Responsibilities:
- Assist the HOA Portfolio Manager in managing a portfolio of residential communities.
- Serve as the main point of contact for homeowners, answering inquiries, resolving complaints, and providing information about community policies and events.
- Coordinate with vendors, contractors, and service providers to schedule maintenance, repairs, and other necessary services.
- Prepare and organize meeting agendas, minutes, and materials for HOA board meetings, including coordinating board communications.
- Maintain accurate records of property inspections, repairs, and maintenance schedules.
- Assist with the enforcement of community rules and regulations, including handling violations and complaints.
- Support the management of community events and activities, including planning,
- Monitor and track vendor performance to ensure service quality and compliance with
- Provide general administrative support to the Portfolio Manager as needed.
Qualifications:
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- Previous experience in property management, real estate, or customer service is a plus.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to multitask and manage multiple priorities effectively.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with HOA operations, rules, and regulations is a plus.
- Ability to maintain a professional demeanor and work well with homeowners, board members, and vendors.
Work Environment:
- Office-based with occasional travel to properties.
- Position requires flexible hours for evening meetings which are held via Zoom.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $23 - $25