What are the responsibilities and job description for the On-site Coordinator position at HOATalent?
Who we are:
At Graham Management we specialize in providing top-notch management services to homeowner associations, condominiums, and community-based organizations. We excel in delivering exceptional customer support, helping them achieve their goals and maintain thriving communities.
Why Graham Association Management is the Right Fit for You:
- Meaningful Work: Your work directly improves the lives of those in the communities we manage.
- Collaborative Environment: Join a team of like-minded professionals who are passionate about property management and dedicated to our mission. We foster a collaborative and supportive work environment where your skills are valued.
- Career Growth: We offer opportunities for career advancement and professional development. We're invested in an employee's growth and provide avenues for you to excel in your career.
- Work-Life Balance: We understand the importance of work-life balance, offering flexible work arrangements and respecting your need for personal time to recharge.
- Value-driven: Our core values drive everything we do. We believe in integrity, accountability, and ethical choices in all aspects of our work.
Expectations for Onsite Coordinator
• Sign in visitors, take calls during business hours.
• Perform daily and weekly inspections of the common area and amenities.
• Fill out and submit the required report with photos to the Community Manager and Board of Directors weekly.
• Coordinating vendor meetings on-site for those needing access to amenities or to be shown property for bids, etc.
• Assist with the administration of the community website.
• Issue and administer access cards.
• In coordination with the Community Manager, monitor the Action Item List to complete and monitor action items between board meetings.
• Communicate with the Community Manager daily and meet as needed to discuss action items.
• Reserve and confirm the annual meeting location, inclusive of obtaining the property COI and working with accounting on the check.
• Work with the Community Manager and assistant to ensure all copies and materials are taken to the meeting no less than 3 days before meeting.
• Attend annual meetings, take notes, and assist with sign-in and committee volunteers.
• Attending all monthly board meetings.
• Direct all accounting questions to the Community Accountant in the main office.
• Handle Clubhouse rental inquiries - phone calls, emails, and walk-ins
• Show clubhouse to homeowner prospects if requested.
• Coordinate party cleanings and advise vendors of current rentals/cleaning.
• Assist with community events.
• Check the status on particular deed restrictions as/if requested.
• Maintain a list of all items and costs to be considered for inclusion in upcoming budgets.
