What are the responsibilities and job description for the On-site Coordinator position at HOATalent?
Who we are:
We specialize in providing top-notch management services to homeowner associations, condominiums, and community-based organizations. We excel in delivering exceptional customer support, helping them achieve their goals and maintain thriving communities.
Why we are the Right Fit for You:
- Meaningful Work: Your work directly improves the lives of those in the communities we manage.
- Collaborative Environment: Join a team of like-minded professionals who are passionate about property management and dedicated to our mission. We foster a collaborative and supportive work environment where your skills are valued.
- Career Growth: We offer opportunities for career advancement and professional development. We're invested in an employee's growth and provide avenues for you to excel in your career.
- Work-Life Balance: We understand the importance of work-life balance, offering flexible work arrangements and respecting your need for personal time to recharge.
- Value-driven: Our core values drive everything we do. We believe in integrity, accountability, and ethical choices in all aspects of our work.
Responsibilities:
- Sign in visitors, take calls during business hours, and issue and administer access cards.
- Perform daily and weekly inspections of the common area and amenities.
- Fill out and submit the required report with photos to the Community Manager and Board of Directors weekly.
- Coordinate vendor meetings on-site for those needing access to amenities or to be shown property for bids, etc.
- Assist with the administration of the community website and events
- In coordination with the Community Manager, monitor the Action Item List to complete and monitor action items between board meetings.
- Attend annual meetings and monthly board meetings, take notes, and assist with sign-in and committee volunteers.
- Reserve and confirm the annual meeting location, inclusive of obtaining the property COI and working with accounting on the check.
- Work with the Community Manager and assistant to ensure all copies and materials are taken to the meeting.
- Handle Clubhouse rental inquiries and showings, Coordinate party cleanings, and advise vendors of current rentals/cleaning.
- Check the status of particular deed restrictions as/if requested.
- Direct all accounting questions to the Community Accountant in the main office.
- Maintain a list of all items and costs to be considered for inclusion in upcoming budgets.
Benefits:
- Group Medical, Dental, and Vision coverage. Additional voluntary benefits, including Life Insurance (employee/spouse), AD&D, LTD, and STD.
- 40 hours of vacation (accruing after a 90-day probation), increasing to 80 hours in year three.
- 40 hours of sick leave annually, accrued throughout the year.
- Generous holiday schedule.
- Vibrant workplace with Social Committee events throughout the year.
