Front Desk Receptionist

Join the Hoffman Team

At Hoffman Construction , we don’t just build structures — we shape communities, create lasting landmarks, and deliver some of the most iconic projects in the Pacific Northwest. From the Portland International Airport and Seattle's Space Needle Century Project to the groundbreaking design of the MoPOP museum and the University of Oregon’s Hayward Field, our work stands as a testament to innovation and excellence in the construction industry.

Position Summary: The Receptionist is an integral part of the Operations department, reporting to the Executive Administration Manager. This role is responsible for providing exceptional customer service, managing front desk operations, and supporting various administrative tasks across the organization. The individual will serve as the first point of contact for visitors, handle phone calls, and maintain a welcoming and efficient environment both internally and externally. To support Hoffman’s dedication to our people this position will be fully in-office.

Salary Range: $59,400 - $70,200 annually DOE

Essential Responsibilities

General Responsibilities:

• Greet visitors and clients, ensuring a positive and professional experience.
• Answer and direct incoming calls on a multi-line phone system, screening them and then routing to the appropriate individuals.
• Manage scheduling for conference rooms, company car reservations, and vacation requests using Outlook calendars, and other scheduling tools.
• Set up and assist with meetings in conference rooms, including seating clients and organizing refreshments as needed.
• Oversee the processing and distribution of incoming and outgoing mail to appropriate departments.
• Maintain office supply inventory, place weekly orders through the vendor portal, and ensure supplies are organized and stored properly.
• Ensure all shared spaces (conference rooms, lunchrooms) are kept clean and organized at the end of each business day.
• Perform filing, scanning, and other administrative tasks as needed for various departments.
• Assist with special projects in alignment with position expectations, across departments when required

Operations Support Responsibilities:

• Assist with running weekly project reports using Power BI.
• Support the operations team by editing subcontracts, modifications, and job diaries, and providing backup for contracts and project documentation during absences.

Qualifications

Position Related Skills:

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) required
• Familiarity with Power BI preferred
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Exceptional customer service skills and professional phone etiquette.
• Ability to work independently, demonstrating initiative and self-direction.

Education and Professional Experience:

• High School Diploma or GED required
• A minimum of 1 year of experience in an office or administrative role required

Physical and Mental Requirements:

• Must be able to remain in a stationary position in an office environment more than 50% of the time.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, or printer.
• Visual: The worker is required to have the ability to perform duties such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; reading printed and digital documents.
• Hearing and Speech: Constantly required to communicate with customers and coworkers in an office setting, and on the phone/digital meetings.
• Work Environment: The majority of work is performed in an office setting, with minimal time spent outdoors, in all types of weather conditions and exposure.

Good people have been the foundation of our success for over 100 years.

A Legacy of Innovation:
Though we’ve been a trusted name in the industry for over a century, Hoffman Construction is far from stuck in the past. We believe that embracing new ideas and never backing down from a challenge is what keeps us at the forefront of our field. We encourage innovation, and we’re proud to build a team where diversity isn’t just welcomed but celebrated.

Ownership & Empowerment:
As an employee-owned company, we give our people more than just a paycheck — you have a stake in our success. This ownership model means you have the autonomy to take initiative, solve problems, and make decisions that drive our projects forward, without the layers of bureaucracy. You’ll feel empowered to innovate and bring your best ideas to life.

Competitive Pay & Comprehensive Benefits:
We recognize and reward hard work. That’s why we offer an outstanding benefits package, including:

• Free primary healthcare for you and your family through One Medical. A modern model of care that focuses on whole health, not just symptoms.
• Hoffman Paid Leave
• A robust retirement program that includes an industry-leading employer contribution and financial planning services and education.
• An excellent insurance benefits package that includes health, vision, dental, and life.

A Culture of Community and Belonging:
At Hoffman, it’s more than just a job — it’s a place where you belong. Our team is united by a passion for excellence, a commitment to quality, and a strong sense of camaraderie. Many of our employees have been with us for 20 years, growing their careers from apprenticeship to leadership. Whether you’re just starting out or looking to take your career to the next level, you’ll find mentors, opportunities, and a company that truly cares about your professional development.

• Volunteer Time - B acked by the resources of the company, our employees are encouraged to volunteer time to arts, literary, sports, social services, and healthcare causes.
• Charitable Giving - We support the goals of our employees and our communities by donating services and dollars, maximizing our employee’s impact with an employer donation match.

Endless Opportunities:
From the jobsite to our corporate offices, we’re always looking for talented individuals who are ready to make an impact. If you’re looking for a company where your work matters, where you can grow your skills, and where you’ll have the chance to work on cutting-edge projects, then Hoffman Construction is the place for you.

• Professional training to help you continuously grow in your career and develop your personal and professional skills.
• University Internships and New Graduate Programs designed to support the growth and development of the builders of the future.

Take a look at our website to learn more, and if you’re ready to join a team of forward-thinking, dedicated professionals, apply today!

** Please note, we are not able to offer sponsorship for this position **