What are the responsibilities and job description for the Union Payroll Manager position at Hoffman Corporation?

Job Description

JOIN THE HOFFMAN TEAM

Hoffman is building a diverse company, and we welcome all candidates to apply.

Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon's Hayward Field.

Our company has been in business for a century, but we are not stuck in the past. We encourage innovation, and we welcome diversity.

Hoffman is employee-owned, which means employee owners have a stake in the company's long-term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing.

You will earn highly competitive pay, get professional skills training, and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance.

The people who work here take pride in their work, support each other, and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more.

Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20 years. They often join us straight out of college or apprenticeships and grow their entire careers here.

We are looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website, and, if you like what you see, apply today.

Position Summary : The Union Payroll Manager will lead the craft (union) payroll team, supporting a cohesive approach to successfully processing weekly payroll, ensuring compliance with all union agreements, and completion of other payroll related tasks. As part of the accounting department and reporting to the Chief Financial Officer, the Union Payroll Manager is essential to Hoffman's continued success.

The Union Payroll Manager is the subject matter expert for all things related to union payroll, including all applicable payroll wage and hour laws. The position will be responsible for the successful union administration of multiple entities that employ multiple trades and service multiple regions, including one international project. Administration includes utilizing accounting system to set up rate tables based on evolving wage rates, management of key man agreements, union reporting, labor agreement review, annual reporting of wages (W-2), and compliance with applicable prevailing wage laws. The Union Payroll Manager will interface with operational leaders to solve problems, issue periodic payroll related reporting, as well as ad hoc requests. This crucial team member will possess a compassionate leadership style, focusing on building trusting relationships while maintaining the highest level of integrity and striving for continuous improvement.

Salary Range : $95,000 - $125,000 annually

Essential Responsibilities :

Lead processes and direct team responsibilities to ensure accurate and timely completion of all craft (union) payroll functions : new hire set up, entering select payroll data, reviewing pre-payroll integrity reports, processing payroll, ensuring compliance with all labor agreements, maintain payroll records and generate required reports.
Implement, maintain and review payroll processes to ensure timely and accurate processing of payroll transactions including wages, taxes, benefits, garnishments, final pay, and other pay actions / deductions.
Ensure all payroll processes and procedures are updated and compliant with Federal, State, and Local laws and regulations as well as any industry guidelines.
Responsible for generation, processing, and submitting monthly union reports with various deadlines.
Develop into accounting system payroll subject matter expert, including setup of employees, managing various tables, and utilization of the system to meet compliance requirements.
Work to identify opportunities for increased efficiency within the payroll systems working cross-functionally on company initiatives.
Maintain accurate data input and provide detailed reports to stakeholders as required.
Develop individual team members and expand their professional knowledge and skillset.
Cross-train employees, creating backup and contingency processes to ensure payroll can be reliably processed during unexpected situations.
Collaborate with Corporate Financial Controller to support annual financial audit by external CPA firm.
Ensure successful execution of annual reporting requirements (W-2).

Qualifications : Key Competencies :

Instills Trust : The Union Payroll Manager must gain the confidence and trust of others through honesty, integrity and authenticity.

Builds Effective Teams : The Union Payroll Manager will build a strong, diverse team who uses their various skills and perspectives to achieve the goals of the company and department.

Ensures Accountability : The Union Payroll Manager holds themselves and others accountable to meeting the commitments that they have made.

Is Resilient : The Union Payroll Manager rebounds from setbacks and adversity, leading with a positive can-do attitude.

Professional Experience and Education

Minimum of five (5) years of in-house full-cycle union payroll processing management.

Minimum of ten (10) years of payroll processing experience.

Experience processing payroll for 500-plus employees.

Multi-state and multi-entity processing experience required.

Experience in the construction industry highly preferred.

High School Diploma or GED required.

Certified Payroll Professional (CPP) preferred.

Position Related Skills

Experience working in Oracle JD Edwards World or Oracle JD Edwards Enterprise One payroll preferred.

Excellent time-management skills with the ability to seamlessly move between tasks and shift priorities.

Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.

Ability to work well in a large professional setting. Patience and professionalism are essential.

Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network.

Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Must maintain a customer service approach to role with the ability to provide excellent service to craft employees, colleagues, and external contacts.

Physical and Mental Requirements :

Must be able to remain in a stationary position in an office environment more than 85% of the time.

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computers or printer.

The worker is required to have the ability to perform duties such as : preparing and analyzing data and figures; transcribing; viewing a computer terminal; reading printed and digital documents.

Constantly required to communicate with customers and coworkers in and office setting, on the phone and in digital meetings.

Ability to communicate laws, ordinances, plans, regulations, protocols, directives, and standard operating procedures related to payroll processes. Constantly required to communicate with customers and coworkers in an office setting, on the phone and in digital meetings.

The majority of work is performed in an office setting, with minimal time spent outdoors in all types of weather conditions and exposure.

Constant mental alertness, accuracy, and attention to detail required.

Must be able to work independently, make decisions, and follow through on all assignments.

Must use creativity, independent judgment, discernment, and organizational and problem-solving skills to determine best method to accomplish desired results.

Application review will consider without limitation the following criteria : qualifications, education, and experience specific to the job description / duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

Please note, we are not able to offer sponsorship for this position

Salary : $95,000 - $125,000

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