Operations Coordinator

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

The Mobility and Operations Coordinator is an integral part of the Attorney Talent Team and supports a customized and flexible approach to our people’s success across the global Firm and most specifically in the Americas. The coordinator will report to the Director, Attorney Talent – Americas and the Head of Global Mobility and collaborate with the broader global People Team.

JOB DESCRIPTION

Mobility

• Coordinate onboarding, integration, and related relocation logistics for Visiting Lawyers and Trainee Solicitor’s from international offices.
• Support the Firm’s various global mobility programs by coordinating information, drafting letters, scheduling connection and feedback meetings, and developing integration agendas.
• Manage international relocations, liaising with Attorney Talent, Immigration, Tax, and local People team contacts.
• Guide the secondment process using online tools and resources to ensure approval and communication deadlines are met.

Operations

• Assist with various tasks associated with the attorney onboarding, integration, compliance (including bar and immigration needs), and offboarding processes, report on results and trends.
• Monitor and secure approvals for attorney Agile Working Arrangements; manage timelines, follow-up, and reporting.
• Track and monitor the market for legal trends including compensation, benefits, and other attorney programs and policies.
• Maintain databases and records, as appropriate.

General

• Collaborate with the People team and members of other Business Services departments to suggest initiatives designed to enhance the day-to-day work environment of our attorneys.
• All members of the firm are encouraged to participate in our Global Citizenship program, which encourages commitment to responsible business initiatives such as pro bono and community service.
• Other duties as assigned.

QUALIFICATIONS/REQUIRED SKILLS

• Proficient with software applications and technology, including MS Office (Outlook, Word, Excel, PowerPoint) and other technology as adopted by the team. Experience with Workday a plus.
• Strong communication skills, both written and verbal.
• Excellent organization and attention-to-detail.
• Ability to prioritize, be flexible, and perform well under pressure.
• Ability to solve problems and demonstrate resourcefulness.
• Highly responsive with a strong sense of time management and the ability to balance daily tasks while still delivering on longer-term projects.
• Experience working independently, as well as within cross-functional teams, in a collaborative environment
• Ability to build relationships and work collaboratively at all levels.
• Strong adherence and sensitivity to confidential matters and materials.
• Utilizes resources appropriately to complete work in the most efficient manner.
• Cooperates and demonstrates flexibility when facing change.

EDUCATION, CERTIFICATIONS AND/OR EXPERIENCE

• Bachelor’s degree preferred.
• One – three years of relevant experience, ideally in a law firm, in talent, mobility, recruiting, or human resources.

HOURS

Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., including one hour for lunch with flexibility for additional hours and travel.

This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.

In Washington, DC, the annualized salary range for this position is $62,000 to $73,400 depending on the candidate's overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exist.

Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exists. Please find out more about our benefit programs here https://www.hoganlovells.com/en/global-careers/careers-in-the-united-states/career-categories/professional-services/roles/benefits

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at Leaveofabsence_us@hoganlovells.com