Specialist, AP

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Accounts Payable Specialist supports this mission by being responsible for accounting and administrative tasks related to the maintenance and processing of accounts payable transactions.

Essential Duties and Responsibilities include but are not limited to the following:

• Accounts Payable
  • Receives invoices from vendors
  • Daily input of invoices into AVID, Yardi, and MRI systems
  • Maintain W9s and COIs for vendors
  • Scanning and filing on a daily basis
• Check Processing
  • Checks are printed on Monday, envelopes are stuffed with remittance advice as necessary, & checks mailed to vendor once funding is approved.
  • Attach copy of the invoices paid to the check stub for backup.
  • File check stubs by vendor & property latest check for vendor goes on top. (Nashville database only)
• Administration
  • Assists in Peer Training and cross training across portfolios
  • Interacts with vendor as appropriate in a timely and professional manner (daily)
  • Maintains Vendor Permanent Records, W9s, Invoice Files, and Certificate of Insurance.
  • Special projects such as audit of Vendor files to pare down to vendors used over last 2 year.
  • Ensures that all accounting documentation is filed and administered in accordance with policy and procedure
• Continually improves technical proficiency
• Spends agreed upon time enhancing accounting and property management knowledge

Qualifications:

• Accounting/Accounts Payable related experience of four or more years
• Understands the Importance of the Tenant-Client-Manager-Vendor Relationships
• Solid Customer Service and Interpersonal skills
• Attentive to detail
• Trustworthy and preserves confidentiality

Holladay Mission and Values: All associates are expected to live Holladays Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

• Mission: Enriching lives through investment and service
• ENRICH Values:

• Entrepreneurial We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
• Nurture We encourage and support the growth and development of each other, our clients, and our communities.
• Respect - We recognize and acknowledge the inherent value of others.
• Integrity We do the right thing. We exhibit a consistently high moral compass.
• Community We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
• Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Position Competencies

• Service to Employees: Treats other employees with respect and dignity and acts as a positive member of the team; establishes and maintains effective relationships

• Service to Clients: Provides high level of service to clients in all situations; strives to meet and exceed client expectations; establishes and maintains effective relationships
• Service to Tenants: Provides high level of service to tenants in all situations; strives to meet and exceed tenant expectations; establishes and maintains effective relationships
• Attention to Detail: Able to zoom in to detail quickly and accurately; checks information, picks up inconsistencies and mistakes; can make detailed comparisons between similar sources
• Effective Communication: Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect
• Task Completion: Responds effectively to clear direction; follows set procedures; solves immediate problems; escalates where appropriate; sees tasks through to completion
• Time Management: Uses his/her time effectively and efficiently; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities; effectively prioritizes tasks

Compensation:

The Accounts Payable Specialist compensation will be based on experience and qualifications. This range is subject to local, state, and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

• Requires extended hours to meet specific monthly or project related due dates

Supervisory Responsibility:

• This position does not have any supervisory responsibility

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

This description is not all inclusive and duties will vary depending on specific property being managed.