What are the responsibilities and job description for the Supply Chain Buyer (hybrid), full time, days position at Holland Hospital?
CURRENT HOLLAND HOSPITAL EMPLOYEES- Please apply through Find Jobs from your Workday employee account.
The Buyer initiates purchase orders for med/surg products, office supplies, capital equipment and other special items as needed. Meets with sales representatives regarding products, assists in determining price, resolves product issues and works with the Warehouse staff to ensure that products are available for distribution to the various departments.
Employment Type: Full Time
Shift: Varied shifts Mon-Fri
Weekly Scheduled Hours: 40
Requirements:
Requirements:
- High school diploma/GED or higher education
- Associates degree preferred
Processes purchase orders to provide goods and services to our customers.
- Reviews purchase requests for supplies, furnishings and capital equipment.
- Screens and audits purchase requests for accuracy, signatures and GL codes.
- Consults with ordering departments to resolve discrepancies or to assist in the preparation of purchase requisitions.
- Processes purchase orders within 48 hours of receipt or as otherwise specified by end-user and confirms anticipated delivery date.
- Assures vendor meets expectations of customers.
- Resolves conflicts and follow up as required.
- Maintains a good working relationship with all vendors.
Maintains accurate and timely processing of all purchase order transactions through the Materials Management Information System to assure timely receipt and payments.
- Resolves price discrepancies by both approving and processing the price change or by requesting credits for Accounts Payable .
- Advises department leadership of any price changes that may have an impact on a department's budget.
- Assures the following reports are managed in a timely manner.
- Buyer messages (48 hours); PO Status Report - Open Purchase Orders (monthly); Invoiced, not received - MA126 (weekly); and, Outstanding returns (monthly).
- Assures that all Information System and Financial policies and procedures are followed at all times.
- Works with end-user to identify and resolve direct expense variances relating to purchase order transactions.
Assists end-users in researching and purchasing best-value products and services to assure the proper needs and goals of the hospital.
- When applicable, uses GPO and buying group contracts taking into consideration user department needs and acceptance of the product.
- Works with vendors in getting samples, literature and pricing information related to existing and/or potential products.
- Submit quarterly savings to Materials Management manager keeping in line with the hospital goals.
- Assists with product selection and conversions.
- Participant in monthly SPEC (Standardization & Product Evaluation Committee)meetings.
Supports other areas of Materials Management Department.
- Ensures that information within the Materials Management Information System is accurate.
- Assists the MMIS Specialist in maintaining and updating the database to reflect current products, prices, vendors and volumes.
- Assists, as needed, with training of end-users of the Materials Management Information System (such as RSS training).
- Works with staff from the Warehouse and units to ensure that par levels for inventory products are appropriate.
- Generates necessary reports to justify current levels or proposed changes.
- Updates the MMIS database
Provides accurate and timely reports to assist clinical and non-clinical departments with decision support information.
- Creates, generates and distributes reports as it is related to supply, usage, volume, pricing, etc. as required.
- Researches alternate products when recalls and back orders will impact the needed supplies.
Holland Hospital is an Equal Opportunity Employer, please see our EEO policy
