What are the responsibilities and job description for the Office Services Specialist position at Holland & Knight LLP?
We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
This position is based in our Charlotte office.
Description
We are seeking an Office Services Specialist to join our team. As an Office Services Specialist, you will play a role in providing constant assistance to all attorneys and staff in the daily operation of the firm and coordinating workflow under the direct supervision of the Office Services Supervisor.
Key Responsibilities Include
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
Benefits may vary by position and office.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
This position is based in our Charlotte office.
Description
We are seeking an Office Services Specialist to join our team. As an Office Services Specialist, you will play a role in providing constant assistance to all attorneys and staff in the daily operation of the firm and coordinating workflow under the direct supervision of the Office Services Supervisor.
Key Responsibilities Include
- Sort and distribute incoming and outgoing mail.
- Process all mail collected throughout the day and deliver to main post office.
- Deliver incoming hand deliveries internally and deliver outgoing hand deliveries as requested (may require driving).
- Move boxes and files; move office equipment such as computers, typewriters and file cabinets and office furniture.
- Special projects or assistance which may include working on mass mailings, working attorney functions such as receptions or parties, etc.
- Collect and process courier packages (FedEx, UPS) and enter into the computer, preparation for pick up.
- Perform copying and binding services as necessary and maintain copies as needed
- Assist with monitoring and ordering of office supplies.
- Reception duties to include greet visitors in a professional manner, announce and direct to proper location, schedule conference room meetings.
- Assist in coordination and execution of various meetings and events.
- Recommend caterers and menus for meetings and events, communicate/place orders with vendors
- Beverage/coffee/food set-up and break-down for daily meetings
- Inventory of catering supplies/maintenance of catering pantries--including coffee machines, other appliances
- Maintain keycard system.
- Special projects and additional duties as assigned
- 1-3 years’ experience; equipment maintenance and repair experience helpful.
- Good communication skills needed to effectively deal with attorneys and staff.
- Organizational skills; ability to prioritize workloads.
- Ability to remain calm under pressure and think clearly during a crisis.
- Ability to lift heavy objects.
- Ability to operate equipment such as scale and postage meter.
- Ability to train and motivate employees.
- Must be physically capable of moving boxes and or furniture weighing a minimum of 30 pounds.
- Bachelor’s Degree
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
Benefits may vary by position and office.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
Salary : $19 - $29
