Staff Accountant

STAFF ACCOUNTANT

Staff Accountant (hybrid) opening for an award-winning, educational design focused architecture firm located in the Crossroads district of KCMO. We offer an amazing office environment, culture, fun activities, market-based pay, career growth, and bonus opportunities. Our ideal candidate enjoys working as part of a team to fulfill the needs of the organization and its leaders.

This position has great growth potential over the coming years and provides the ability to continue to develop new strengths for growth within the role. If you’re a self-motivated individual with attention to detail, who enjoys a fast-paced environment and a variety of activities in your day, we look forward to learning more about you. New grads are welcome to apply!

Our Vision and Values

The core values of Hollis Miller are at the heart of everything that we do. As a Hollis Miller team member, you live our core values through your day-to-day efforts as we work together to Design the Future.

• We are purpose driven, making a difference by impacting the lives of others through our work.
• We are people centric, empowering those around us to learn and grow within our dynamic culture.
• We believe in the power of we, supporting diversity of thought and recognizing that good ideas can come from anywhere.

Basic Qualifications

• Minimum of associate degree in finance or accounting. Candidates without a degree but with at least 2 years of applicable experience may be considered.
• Displays appropriate understanding of basic accounting principles.
• Experience using ERP systems strongly preferred.
• Proficiency in Microsoft office, specifically Outlook, Word, and Excel.
• You have documentation that allows you to work in the United States of America.
• You have met required background check standards.

Desired Traits

• Exemplifies the qualities of accountability and thoroughness with a detail-oriented approach to tasks.
• Possesses excellent communication and relational skills, as well as a positive attitude.
• Solves problems independently and manages time well while multi-tasking
• Exhibits a strong commitment to achieving goals, consistently demonstrating a results-oriented mindset with a focus on delivering high-quality outcomes and driving continuous improvement.
• Demonstrates a proactive and collaborative approach to problem-solving, anticipating potential challenges and implementing solutions to avoid issue escalation.
• Sets an example of teamwork through a spirit of cooperation.
• Seizes every opportunity to grow professionally and personally.

Role Responsibilities

A member of the Vision & Strategy pillar.

Reports to the Senior Financial Analyst.

-Responsible for various accounting tasks including:

--Accounts Receivable

• Prepares timely invoices to clients based on contract including compiling all required supporting documents.
• Reviews and enters contract terms and change orders in the accounting system.
• Records bank deposits and cash disbursements.
• Assists with internal and external inquiries about invoices and payments.
• Assists internal accountants in resolving invoice related issues (i.e. overpayments, applying retainers, etc.).

--Accounts Payable

• Vendor/Consultant Invoices
• Reviews and processes activity in payables email inbox daily.
• Codes and routes consultant invoices to assigned approver for approval, imports and posts invoices.
• Assists with internal and external inquiries about consultant invoices and payments.
• Follows up on invoices approvals, missing invoices, and discrepancies as needed.
• Processes payments including manual checks as required.
• Records accounts payable disbursements.
• Sets up new vendors, including W-9’s.
• Assists with year-end 1099’s.

--Company Credit Cards

• Obtains credit card receipts and reconcile monthly credit card statements.
• Downloads changes to appropriate files.
• Assists members of the Leadership team with credit card expense reports as needed.
• Reconciles credit card clearing account.
• Creates vouchers for payment.

--Expense Reports

• Reconciles receipts to expense report line items and ensures expenses are aligned with contract terms, following up with and assisting employees as needed.
• Posts approved reports and provides to payroll team for payment semi-monthly.

--Reporting and General Accounting:

• Prepares reports of accounting activities and account reconciliations as requested.
• Files quarterly and annual sales and use tax returns.
• Maintains fixed asset records, provides to tax preparers, and files annual property tax returns.
• Processes 401(k) deferrals.
• Assists with new project setup and maintenance of existing projects.
• Performs transfers of project costs.
• Performs project close-out tasks including reconciliation of invoices and consultant costs charged to the project.

Other Requirements include the ability to:

• Maintain reliable transportation.
• Sit or stand for long periods of time.
• Exchange information in person, online, and on the phone.
• Frequently use a computer, mouse, and keyboard.
• Read, prepare, and proofread documents.

We may alter any or all of the above from time to time to further our desire to make you, the Firm, and our clients great!

Hollis Miller is an Equal Opportunity Employer