What are the responsibilities and job description for the Executive Assistant (Full-Time) position at Holly Hill Child & Family Solutions?
Position: Executive Assistant
Location: Holly Hill Child and Family Solutions
Reports To: Chief Executive Officer
Employment Type: Full-Time
Employment Type: Full-Time
Want to make a lasting difference in the lives of children and families? At Holly Hill Child and Family Solutions, we are dedicated to protecting and empowering vulnerable children, adolescents, and families. Our team provides high-quality mental and behavioral health services designed to build resilience, foster independence, and help every child thrive. We are currently seeking a compassionate, detail-oriented Executive Assistant to support our CEO and leadership team.
Key Responsibilities:
- Provide direct executive support to the CEO, ensuring their time and energy are effectively managed.
- Coordinate communication and engagement with key external stakeholders, ensuring timely, professional, and mission-aligned interactions.
- Prepare materials for meetings, including agendas, minutes, briefing documents, and follow-up action tracking.
- Support internal committees and working groups through clerical assistance and documentation.
- Manage executive scheduling, appointments, travel arrangements, and accommodations.
- Assist with the creation of presentations, speeches, reports, and internal communications.
- Monitor and help manage projects led by the CEO, attending meetings as needed and tracking action items.
- Maintain professional discretion and confidentiality in handling sensitive organizational matters.
- Foster positive relationships with internal staff, board members, donors, and community partners.
- Ensure all CEO communications are completed accurately and on time.
Qualifications:
- Education: Bachelor's degree in a relevant field preferred.
- Experience: Minimum of 3 years supporting senior executives; experience in the mental health or human services sector is a plus.
- Exceptional organizational, written, and verbal communication skills.
- Ability to manage multiple priorities with professionalism and attention to detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (e.g., Zoom, Teams).
- Demonstrated ability to work with discretion, judgment, and diplomacy.
Location and Mobility:
- This is an on-site role, with room for some contemporary flexibility.
- Occasional out-of-hours availability to support executive functions.
Why Join Us?
At Holly Hill, you'll be part of a mission-driven organization that believes in the power of healing, hope, and community. We offer a supportive team environment where your work has real impact on the lives of others.
Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Apis Services provides equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment.
All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.
