Finance Administrative Assistant-Entry Level

WE’RE CHANGING ENTERTAINMENT. COME JOIN US.

We’re always looking for talent that believes in having fun. At PENN Entertainment, you’ll get to be a part of an exciting industry, where the days and nights are fast paced. You’ll work with an incredibly diverse set of coworkers driven by their enthusiasm for helping people find and have more fun. You’ll also get to work at a company that cares about your career growth and will help you get the support you need to expand your possibilities.

Initial placement within the salary range is based on an individual's relevant knowledge, skills, and experience. Base salary is just one component of our competitive Total Rewards package, which includes wellness programs designed to support our team members' financial, physical, and mental well-being. Specific benefits—such as day-one medical coverage, 401(k) matching, and annual performance bonus—may vary by position. Paid time off is earned according to the local policy and increases with the length of employment.

Click HERE to discover how we empower team members to grow, thrive, and advance in their careers.

WE LOVE OUR WORK.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative support and perform general duties for multiple departments including, but not limited to, Finance, Compliance, Accounting, Accounts Payable, Revenue Audit, Receiving, and Casino Operations.
• Perform reception duties as needed.
• Answer and forward telephone calls including taking and forwarding messages.  Provide routine information to callers as appropriate.
• Schedule and organize activities such as meetings, travel, conferences and department activities for team members.
• Perform desktop publishing including creation and development of visual, audio and written presentations.
• Establish, develop, maintain and update filing systems.  Retrieve information from files when needed.
• Establish, develop, maintain, and update library of documentation such as regulatory material, licensing records, and vehicle registrations.
• Assist the Compliance Manager with all Currency Transaction reporting, Suspicious Activity reporting, Know Your Customer (KYC) reviews, and Anti-Money Laundering (AML) or Title 31 requirements.
• Process all payroll and scheduling for the Casino Operations department.
• Generate paperwork for team member actions/changes. Assist in tracking attendance and generating attendance point notifications as required.
• Keep records of scheduled PTO and shift trade days for the Casino Operations department.
• Retrieve, sort and distribute mail following appropriate procedures, including maintaining and use of postage equipment. Process outgoing mail/FedEx, or similar deliveries.
• Photocopy, scan, email, and fax information and documents as needed or requested.
• Maintain and service all office equipment including but not limited to changing toner cartridges, ensuring machines are adequately stocked with paper, and clearing jams and/or initiating maintenance requests.
• Ensure cleanliness of administrative break areas and conference rooms.
• Work independently and within a team on special nonrecurring and ongoing projects as assigned including special projects such as planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Complete various forms as needed such as purchase orders and check requests including obtaining appropriate authority signatures and distribution to the appropriate parties.
• Courteously greet team members, patrons, visitors and vendors, determine their needs and direct them to the appropriate person, office, or area.
• Attend meetings as required and record, transcribe and distribute meeting minutes within appropriate time frames.
• Perform data entry as requested.
• Meet departmental or company project and assignment requirements and deadlines.

• Coordinate travel arrangements for department management as needed.

• Responsible for departmental purchasing, management/inventory of supplies and office equipment.
• Maintain strict confidentiality of all files, communications, and information in the conduct of company business.
• Meet department uniform, appearance, and grooming requirements.
• Must adhere to regulatory, department and company policies.
• Perform all job duties in a safe and responsible manner.
• Perform other job related and compatible duties as assigned.
• Any job duty needed to promote productivity in the efficient administration of business, or any reasonable request made by management personnel.

BRING US YOUR BEST.

QUALIFICATION REQUIREMENTS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age.

• High school diploma or equivalent required
• One year experience in a secretarial or administrative position preferred
• Must be proficient in Microsoft applications Capacity to work independently with minimal direction
• Knowledge of the hotel/casino industry a plus
• Good verbal & written communication skills
• Ability to work under pressure in a fast-paced environment with multiple priorities
• Capacity to work independently with minimal direction
• Teamwork – ability to work collaboratively within various departments for effective day to day operations
• Compliance with all regulatory, governmental, and safety requirements
• Ability to meet deadlines and effectively manage multiple priorities in a demanding work environment

STAY IN THE GAME. FOLLOW US.

We’ve grown to become the leading provider of integrated entertainment, sports content, and casino gaming experiences thanks to our 43 destinations across North America, online sports betting and iCasino via ESPN BET™ and theScore Bet Sportsbook and Casino®.

Being an industry leader means more than being a purveyor of fun. We are also committed to values like diversity and sustainability — for our community, our team members, our vendors, and our planet. 

We're changing entertainment. Follow us.

Equal Opportunity Employer