What are the responsibilities and job description for the Payroll Specialist position at HOLT Group?
Job Summary
The Payroll Specialist is responsible for the efficient and timely processing of the hourly and salaried payroll for HOLT Group. This position ensures accuracy in payroll record keeping as well as monitors and maintains withholding and employer contribution accounts.
What can HOLT Group offer you?
Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.
The Payroll Specialist is responsible for the efficient and timely processing of the hourly and salaried payroll for HOLT Group. This position ensures accuracy in payroll record keeping as well as monitors and maintains withholding and employer contribution accounts.
What can HOLT Group offer you?
- A competitive salary, commensurate with your experience and competencies.
- A comprehensive and robust benefits program that includes complete health care, 401(k) matching & Profit-Sharing plan (ROTH and traditional), paid holidays, and a front-loaded PTO program.
- A Tuition Reimbursement program to support the pursuit of accredited college courses.
- An employee development program with professional development staff that allows you to grow your skills and build your competencies to prepare you for future opportunities at HOLT.
- High school diploma or equivalent with additional specialized training required, Bachelors’ Degree in related field preferred
- Minimum of five years job-related experience required
- Certified Payroll Professional (CPP) certification preferred
- Exceptional organizational, planning, self-management, time management, and multi-tasking skills
- Ability to listen to and understand information and ideas presented through spoken words and sentences
- Interpersonal skills sufficient to engage with customers, vendors, and peers in order to exchange information, motivate, influence and persuade
- Ability to work on multiple projects and deal effectively with employees and management
- Working knowledge of a payroll software (Ex. UKG, ELC/DBS)
- Advanced Microsoft Office products skills including Excel, Word, PowerPoint, Outlook, etc.
- Technical knowledge and expertise related to the payroll process and associated work-flow
- Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems and ability to understand implications to and individual and/or the organization
- Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
- Maintains the payroll function within the HRIS system by coordinating with internal customers and outside vendors including, but not limited to, UKG, Empower, and Citizens Equity First Credit Union (CEFCU)
- Assists the Payroll Manager with automating and improving current processes and procedures relating to the payroll functions
- Grants and maintains access for employees in timekeeping systems
- Creates new approvers, approval groups, departments in work order and timekeeping system
- Processes employee deductions such as tools, 401(k), uniforms and any other miscellaneous deductions
- Loads batches into the payroll system for hourly employees in the DBS system as well as commission batches
- Processes biweekly payroll and sends bank and information files to out-sourced agencies as well as general ledger postings
- Reconciles submitted files for 401(k), payroll taxes and deferred compensation
- Creates and generate reports as requested, as it relates to employee payroll data
- Processes the calculations of commissions and incentives earned by employees
- Researches and verifies correct allocation of employee’s salaries and expenses as requested in order to ensure accurate data posting to the general ledger systems
- Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
- Performs other duties as assigned
- Limited travel is to be expected
Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.
