What are the responsibilities and job description for the Office Administrator - HOLT Truck Centers position at Holt Truck Centers of Texas LLC?

Job Description

HOLT Truck Centers is looking for a full-time Office Administrator at our Houston location. The Office Administrator will be asked to perform daily operations of office services such as receivables, payables, billing, etc. These services will include duties such as data entry, filing, records maintenance, customer relations, administrative support, and mail distribution. The Office Administrator needs to be familiar with a variety of office support concepts, practices, and procedures and will be asked to perform some administrative tasks as well.

The Office Administrator will be asked to model 3 core practices daily :

1) Demonstrate alignment with the company's mission and core business values

2) Collaborate with key internal / external resources

3) Participate in ongoing self-development.

Essential Functions :

Models, promotes, and reinforces the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission.
Performs a full range of administrative support duties to ensure effective office and accounting process delivery.
Processes and obtain manager approval on accounts payable invoices
Ensures G / L coding is correct on accounts payable prior to submission to Finance and Accounting Department
Ensures all accounts payable invoices have a PO in the business system prior to submission to Finance and Accounting Department
Transmits accounts payable invoices to Finance and Accounting Department
Processes light accounts receivable invoices to customers
Assists with questions regarding accounts receivable customers
Maintains records of all financial documents with appropriate supporting material, update records as necessary
Coordinates with Finance, Accounting Department, local customers, and employee events
Receives and refer visitors and telephone callers, ensuring these individuals are directed to the proper depth within the dealership
Reconciles and post receivables, cash and credit card transactions
Procures supplies for office and maintain office supplies
Distributes mail and maintain files
Performs other duties assigned

Knowledge, Skills, and Abilities :

Solid planning and organizational skills

Strong communication skills, Attention to detail, thoroughness

Proficient at using standard desktop applications such as Microsoft Office, Excel, and Word

Self-motivated; able to effectively prioritize tasks and organize schedule

Ability to work independently and within a team

Education and Experience :

A high school diploma or equivalent is required

General accounting, clerical and administrative knowledge required

One year of job-related experience required, three or more preferred

Supervisory Responsibilities :

None

Travel :

None

Physical Requirements :

The employee is frequently required to sit, talk, listen and use vision or corrected vision

The employee is occasionally required to walk

Use hands and fingers to operate, handle, or feel objects, tools, or controls

Reach with hands and arms

Occasionally lift and / or move up to 25 lbs.

Specific vision abilities required by this job include close vision and the ability to adjust focus

Work Environment :

This job is generally performed in a professional office environment in environmentally controlled conditions

Essential functions are performed in close physical proximity to other people

Frequently works at fast pace with unscheduled interruptions

Disclaimer :

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

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Office Administrator - HOLT Truck Centers

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