What are the responsibilities and job description for the Senior Accounts Receivable Clerk - HOLT Truck Lease position at Holt Truck Leasing LLC?

Job Description

Job Summary :

The Senior Accounts Receivable Clerk is responsible for managing and processing incoming payments, ensuring accurate and timely financial transactions in compliance with company policies. Acts as the subject matter expert while working independently. This role involves facilitating the payment of invoices, resolving disputes, and maintaining effective communication with customers and internal teams. The Accounts Receivable Clerk will also support credit application processes and collaborate with legal representatives on collections as needed.

The incumbent in this position is expected to model the following practices on a daily basis : 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal / external resources; 3) Participate in ongoing self-development.

Essential Functions :

Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models and processes to ensure alignment with our Vision, Values, and Mission.
Performs day to day financial transactions, including the processing of daily incoming payments via checks, credit cards, ACH, monthly wires in compliance with financial policies and procedures.
Facilitates payment of invoices due by sending bill reminders and contacting customers.
Schedules monthly AR meetings with Idealease Director, Controller, location General Managers.
Works with customer and employee contacts to resolve any disputes on invoices.
Ensures Customer Credit Applications are completed accurately and completely.
Provides D&B reports to director for approval and sets up customers in IBS once approved.
Sends out payment demand letters to customers as directed.
Works with attorney on accounts that are turned over to them for help with collections as directed.
Works independently with minimal supervision required.
Acts as the Accounts Receivable subject matter expert.
Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
Requires regular and punctual employee attendance
Performs other duties as assigned

Knowledge, Skills, and Abilities :

Basic accounting knowledge, with understanding of invoices, statements of account, receivables, payables and various forms of payment remittances.

Knowledge of trucking and leasing industry.

Intermediate to advanced understanding of Excel and Word.

Excellent research and investigation skills.

Excellent problem solving and planning orientation skills.

Ability to adapt when handling situations including decision making, behavior, conflict management, and negotiations scenarios.

Ability to self-manage, task manage and use administrative skills for the purpose of accomplishing specific, targeted business objectives.

Excellent interpersonal communication skills including both written oral.

Ability to reconcile and balance payment transactions.

Ability to work in fast paced environment with frequent interruptions.

Ability to learn industry specific software.

Education and Experience :

High school diploma or equivalent required.

Three years of experience required, five years preferred.

Supervisory Responsibilities :

None

Travel :

Up to 10% may be required.

Physical Requirements :

This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.

This role frequently communicates with others, must be able to exchange accurate information in these situations.

This role routinely uses standard office equipment such as computers, phones, handheld devices, photocopiers, filing cabinets and fax machines.

Occasionally moves or transports items weighing up to 30 pounds.

Work Environment :

This job is generally performed in a professional office environment.

Frequently works at fast pace with unscheduled interruptions.

Disclaimer :

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

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Senior Accounts Receivable Clerk - HOLT Truck Lease

What are the responsibilities and job description for the Senior Accounts Receivable Clerk - HOLT Truck Lease position at Holt Truck Leasing LLC?

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