Administrative Assistant for Music Center

Job Overview

Holy Names Music Center is on the lookout for an Office Assistant who embodies our commitment to fostering a lifelong love for the arts while giving expression to the human spirit. As an integral member of our administrative team, the Office Assistant will be instrumental in supporting the Office Manager and creating an environment conducive to musical education and expression for individuals from diverse backgrounds.

Key Responsibilities

• Champion and promote the Music Center’s mission, vision, and values in all interactions and responsibilities.
• Deliver outstanding customer service, serving as a primary contact for students, parents, faculty, and the community.
• Oversee daily administrative functions, ensuring smooth workflows and organized documentation.
• Manage communications, inclusive of emails and phone inquiries, with utmost professionalism and discretion.
• Process financial transactions and maintain precise records in QuickBooks while assisting with billing and registration tasks.
• Participate in planning and executing events to enhance community involvement with the Center.
• Ensure an inviting and organized office environment by managing supplies and equipment effectively.
• Assist in marketing initiatives via social media engagement and event promotion.
• Collaborate with volunteers and staff to enhance the Center’s programs and initiatives.
• Undertake miscellaneous tasks as needed, demonstrating adaptability and a commitment to team success.
  
  

Required Skills

• Proven experience in customer service, characterized by a friendly demeanor and an empathetic approach.
• Detail-oriented with a strong emphasis on reliability and the ability to learn swiftly.
• Capacity to follow directions while transitioning to independent operation with robust organizational skills.
• Proficient in Microsoft Office suite; familiarity with QuickBooks and Office 365 is a plus.
• Strong interest in technology, social media platforms, and digital communication tools.
• A passion for music, aligned with the educational and cultural objectives of the Center.
• Previous experience in marketing, fundraising, or grant writing is advantageous.
  
  

Qualifications

• Previous experience in customer service or office administration is preferred.
• High school diploma or equivalent is desirable.
  
  

Career Growth Opportunities

This position offers avenues for both personal and professional advancement within the arts and administrative sectors. The Office Assistant will accumulate valuable experience across various facets of office management, customer service, and community engagement, paving the way for future career growth.

Company Culture And Values

At Holy Names Music Center, we emphasize the importance of nurturing artistic talents and fostering an inclusive environment for creativity and growth. Our culture is characterized by collaboration, community engagement, and a welcoming atmosphere that encourages individuals to thrive in their artistic endeavors.

Compensation And Benefits

• Part-time position with flexibility in scheduling between 10 am - 6 pm, Monday to Friday.
• Competitive pay at $17 per hour.
• Professional office setting with free parking and paid time off following an initial trial period.
• Opportunity to engage with the community and participate in events promoting music education.
  
  

Application Instructions

If you are enthusiastic about the arts and eager to contribute to a dynamic musical community, we encourage you to apply. Please submit your resume along with a cover letter that illustrates your alignment with our mission and vision. Highlight how your skills, experience, and values position you as the ideal candidate to support Holy Names Music Center in its dedication to accessible and enriching music education. Holy Names Music Center is an equal opportunity employer that values diversity and is committed to providing an inclusive workplace for all employees.

Employment Type: Part-Time