Assistant Office for Music Education Center

Job Overview

Holy Names Music Center is in search of a dedicated Office Assistant who embodies our commitment to fostering a lifelong passion for the arts and giving expression to the human spirit. This integral member of our administrative team will provide essential support to the Office Manager and help cultivate an environment that promotes musical expression and education for individuals from all walks of life.

Key Responsibilities

• Advocate and embody the Music Center’s mission, vision, and values in everyday interactions and undertakings.
• Deliver exceptional customer service, serving as the main point of contact for students, parents, faculty, and community stakeholders.
• Oversee daily administrative functions, ensuring streamlined workflows and meticulous record-keeping.
• Manage communications, including emails, phone calls, and direct inquiries, with utmost professionalism and confidentiality.
• Process financial transactions, maintain precise records in QuickBooks, and assist with billing and registration processes.
• Participate in the planning and execution of events, enhancing community engagement and outreach.
• Ensure a welcoming and organized office environment, including inventory management of supplies and equipment.
• Support marketing initiatives through active social media engagement and event promotion.
• Collaborate with volunteers and staff to enhance the Center’s programs and initiatives.
• Execute additional duties as assigned, demonstrating adaptability and a proactive approach.
  
  

Required Skills

• Extensive customer service experience, complemented by a friendly and compassionate demeanor.
• Detail-oriented with excellent organizational capabilities.
• High level of dependability, integrity, and the ability to learn quickly.
• Proficient in taking direction and operating independently with minimal oversight.
• Strong proficiency in Microsoft Office suite; familiarity with QuickBooks and Office 365 is advantageous.
• Enthusiastic about technology, social media platforms, and digital communication tools.
• Genuine love and appreciation for music, aligning with the Center’s cultural and educational mission.
• Previous experience in marketing, fundraising, or grant writing is viewed as a valuable asset.
  
  

Qualifications

• Proven reliability and trustworthiness in previous roles.
• Strong communication skills, both written and verbal.
• High school diploma or equivalent required; post-secondary education in a relevant field is preferred.
  
  

Career Growth Opportunities

This role offers avenues for engagement with a variety of administrative responsibilities and opportunities to contribute to community events, facilitating professional development both within the organization and the broader arts sector.

Company Culture And Values

Holy Names Music Center is dedicated to creating a nurturing and inclusive culture that values the arts, aiming to establish a vibrant musical community. Our team-oriented atmosphere promotes collaboration and supports our mission of delivering accessible music education to everyone.

Compensation And Benefits

• Flexible part-time position with scheduling options between 10 am - 6 pm, Monday to Friday.
• Compensation set at $17 per hour.
• Enjoy a professional office setting with free parking and paid time off after an initial trial period.
• Employment contingent upon a successful background check for all new hires.
  
  

Application Instructions

If you are a passionate advocate for the arts and eager to contribute to a dynamic musical community, we invite you to apply. Please submit your resume along with a cover letter that reflects your alignment with our vision and mission. Share how your skills, experience, and values position you as the ideal candidate to bolster Holy Names Music Center's commitment to accessible and enriching music education.

Employment Type: Part-Time