Accounts Payable Coordinator

Job Summary:

The Accounts Payable Coordinator will be responsible for the cash outflows generated through the normal course of business and ecommerce activities. This position is the gatekeeper, ensuring the proper paperwork and approvals are in place before payment to vendors.

Duties/Responsibilities:

· Receives and enters all invoices into the accounting system for prompt payment of inventory or expense items. Monitors’ sales tax charged on invoices for compliance with Iowa sales tax regulations.

· Responsible for the appropriate costing of purchases for inventory items or specific jobs.

· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

· Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

· Responsible for vendor maintenance as required to keep accounting records accurate.

· Maximize the use of the cash back credit card payment option to vendors who accept this payment method.

· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

· Records entry of, verifies documentation for, and distributes petty cash.

· Responsible for accurately entering/paying and maintaining all subcontractor records.

· Responsible for the daily posting of credit card, cash, check payments and balancing procedures of the petty cash drawer.

· Prepare all outgoing mail with the proper postage for mailing.

· Responsible for the ordering and receiving of office and cleaning supplies.

· Responsible to maintain the monthly birthday calendar listing of employees.

· Enters supply purchases of installers on a bi-weekly basis.

· Furniture clerk duties: Enters purchase orders as needed, compares acknowledgements to order for accuracy, sends purchase order listings to the warehouse for receiving, Job Cost delivered tickets.

· Prepare credit applications when requested by new vendors.

· Other Miscellaneous Duties as they may occur within the normal course of business.

Required Skills/Abilities:

· Must be dependable and extremely trustworthy.

· Must be proficient in Microsoft Office Suite or related programs.

· Must be able to learn other accounting software systems.

· Excellent organizational skills and attention to detail.

· Ability to maintain confidential and meticulous records.

Education and Experience:

· High school diploma required; Business or Accounting degree preferred.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $18 - $20