What are the responsibilities and job description for the Administrative Coordinator position at HomeTeam Inspection Service?
Job Description
We are seeking a highly organized and personable Administrative Coordinator to be the first point of contact for our office. This role is a blend of reception duties, property management support, sales assistance, marketing support, and general administrative tasks. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and enjoys providing top-tier customer service.
Key Responsibilities:
Front Desk & Reception Duties
✔ Strong customer service skills and a professional demeanor.
✔ Excellent organizational and multitasking abilities.
✔ Ability to handle a variety of administrative tasks efficiently.
✔ Familiarity with CRM software and Microsoft Office Suite.
✔ Strong written and verbal communication skills.
✔ Experience or interest in marketing and event coordination is a plus.
Why Join Us?
For over 30 years HomeTeam Inspection Service (based near Cincinnati, Ohio), has used our unique TEAM approach to help families participate in the American Dream of owning their own business. Everyday our 150 owners around the country are serving their local communities by putting others first, taking ownership and solving the problems faced by Real Estate Agents and Home Buyers to protect themselves during the home buying process.
For over 30 years HomeTeam Inspection Service (based near Cincinnati, Ohio), has used our unique TEAM approach to help families participate in the American Dream of owning their own business. Everyday our 150 owners around the country are serving their local communities by putting others first, taking ownership and solving the problems faced by Real Estate Agents and Home Buyers to protect themselves during the home buying process.
We are seeking a highly organized and personable Administrative Coordinator to be the first point of contact for our office. This role is a blend of reception duties, property management support, sales assistance, marketing support, and general administrative tasks. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and enjoys providing top-tier customer service.
Key Responsibilities:
Front Desk & Reception Duties
- Greet and assist visitors, clients, and vendors with professionalism and a friendly demeanor.
- Manage incoming calls and emails, directing inquiries appropriately.
- Maintain a clean, organized, and welcoming front office environment.
- Assist with customer service related to leasing inquiries, applications, and tenant concerns.
- Coordinate property maintenance requests and work orders with vendors and tenants.
- Keep records updated in CRM software for leases, tenant communications, and maintenance schedules.
- Assist the Director of Marketing with administrative tasks.
- Support event planning efforts, including logistics coordination, vendor communication, and promotional material preparation.
- Help manage marketing materials, digital assets, and social media scheduling.
- Assist with tracking marketing campaign performance and compiling data for reports.
- Handle incoming and outgoing mail, packages, and office supplies.
- Assist with document preparation, data entry, and filing.
- Support office projects and administrative tasks as needed.
- Assist sales associates in processing and organizing new leads.
- Track and follow up on lead inquiries to ensure timely responses.
- Maintain lead databases and CRM updates for the sales team.
✔ Strong customer service skills and a professional demeanor.
✔ Excellent organizational and multitasking abilities.
✔ Ability to handle a variety of administrative tasks efficiently.
✔ Familiarity with CRM software and Microsoft Office Suite.
✔ Strong written and verbal communication skills.
✔ Experience or interest in marketing and event coordination is a plus.
Why Join Us?
- A dynamic and supportive work environment.
- Opportunity to gain experience in property management, sales, and marketing operations.
- Room for growth and development within the company.
For over 30 years HomeTeam Inspection Service (based near Cincinnati, Ohio), has used our unique TEAM approach to help families participate in the American Dream of owning their own business. Everyday our 150 owners around the country are serving their local communities by putting others first, taking ownership and solving the problems faced by Real Estate Agents and Home Buyers to protect themselves during the home buying process.
For over 30 years HomeTeam Inspection Service (based near Cincinnati, Ohio), has used our unique TEAM approach to help families participate in the American Dream of owning their own business. Everyday our 150 owners around the country are serving their local communities by putting others first, taking ownership and solving the problems faced by Real Estate Agents and Home Buyers to protect themselves during the home buying process.
