What are the responsibilities and job description for the Administrative Services Coordinator III (100387) position at Honda?
JOB PURPOSE
The Operations Administrator is the person who handles Budget, Data management, and Coordination/Logistical tasks in the Department to enable Projects to maneuverer smoothly knowing that communication is following proper channels, database systems are populated with latest information, activity is following the proper flow, and schedule milestones are at the fore front of thinking when decisions are being made. Department exclusive and unique tasks to support Business & Product Planning Division are also necessary. This is a key behind-the-scenes person making sure the gears are in-sync and working according to plan.
KEY ACCOUNTABILITIES
Budget Management:
- Promote appropriate fiscal controls and processes for department operations.
- Track departmental spending and update actuals regularly.
- Ensure budget adherence and provide regular financial reports to management.
- Coordinate Department Unit summarization and resource planning discussion and support Department Lead with reporting data.
- Promote and enforce data management best practices within the department for internal and external data customers.
- Organize and manage data flow within the department.
- Coordinate the dissemination of information to relevant stakeholders.
- Maintain Centralized database of departmental information.
- Grant and remove access to users, ensure data security & integrity.
- Assist Department Lead and Project LPL to mature and circulate SOWs (Statement of Work) and MSLs (Master Services Agreement) to procure necessary stakeholders signatures so that work with vendors and consultants can proceed according to schedule and meet expected results.
- Provide logistical support for department members accessing other Honda facilities.
- Determine appropriate points of contact to support visiting Honda and external guests as well as unique project requirements.
- Coordinate travel arrangements and access permissions as required.
- Assess and deliver project requirements for unique activities that communicate the value of department and center activities. This includes, but is not limited to, coordinating with project leaders and management, securing assets and resources, and navigating potential schedule conflict while assessing priority between normal operations and special activities.
About This Position
QUALIFICATIONS, EXPERIENCE, & SKILLS
- Strong organizational skills and adaptable mindset.
- Excellent communication, both verbal and written
- Proficiency in database and information management systems
- Ability to work independently and as part of a team
Minimum Educational Qualifications
- Bachelors degree in relevant field
Minimum Experience
- 5 years proven experience in budget management and data organization
Working Conditions
- Mostly working at desk.
What differentiates Honda and make us an employer of choice?
Total Rewards:
- Competitive Base Salary (pay will be based on several variables that include, but not limited to geographic location, work experience, etc.)
- Paid Overtime
- Regional Bonus (when applicable)
- Industry-leading Benefit Plans (Medical, Dental, Vision, Rx)
- Paid time off, including vacation, holidays, shutdown
- Company Paid Short-Term and Long-Term Disability
- 401K Plan with company match additional contribution
- Relocation assistance (if eligible)
Career Growth:
- Advancement Opportunities
- Career Mobility
- Education Reimbursement for Continued Learning
- Training and Development programs
Additional Offerings:
- Tuition Assistance & Student Loan Repayment
- Lifestyle Account
- Childcare Reimbursement Account
- Elder Care Support
- Wellbeing Program
- Community Service and Engagement Programs
- Product Programs
- Free Drinks Onsite
Honda is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.
