Administrative Assistant- Chapel Hill

Job Summary: The Administrative Assistant provides administrative and clerical support, data coordination duties, and office support for the HonorBridge Leadership Team. This position deals with a diverse group of external as well as internal contacts at all levels in the organization. Independent judgment is required to plan, prioritize and organize diversified workload and recommends changes in office practices and/or procedures.

What you will be doing:

• Contributes to HonorBridge's Mission by being devoted to building connections that save and heal lives through organ and tissue donation.
• Achieves job functions in alignment with HonorBridge values.
  • Trust – Honor the trust that people place in us.
  • Diversity, Equity & Inclusion – We work as one. We celebrate all.
  • Service – Commit to service excellence.
  • Innovation – Embrace the power of innovation.
  • Passion – Live our passion for healing lives.
• Adheres to HonorBridge's policies, procedures, and standards
• Builds caring and compassionate relationships
• Consistently demonstrates effective communication
• Promotes teamwork to ensure success at HonorBridge
• Serves as the HonorBridge Travel Coordinator
  • Arrange travel for team members, including booking flights, hotels, and ground transportation.
  • Prepare detailed itineraries and ensure all travel-related documentation is accurate and up-to-date.
  • Monitors cost-effective solutions while maintaining quality and convenience.
  • Resolve any travel issues or disruptions promptly and efficiently.
• Provides clerical support for the organization
  • Creates and modifies documents using Microsoft Office.
  • Performs general clerical duties to include but not limited to: scheduling meetings, photocopying, faxing, mailing, and filing
  • Answers the telephone and routes calls to appropriate staff
  • Creates and modifies documents using Microsoft Office
  • Provides support planning annual companywide events.
• Serves as a backup for the secretary/receptionist in the Chapel Hill Office.
  • Provides coverage when the secretary/receptionist is out of the office for the day or lunch periods.
  • Provides other lobby coverage as directed by supervisor.
  • Is stationed in the Chapel Hill lobby area when serving as backup to the position.
  • Serves visitors by greeting, welcoming, directing and announcing them appropriately.
  • Assists in setting up the large conference room for meetings.
• Supports the HonorBridge Safety Program
  • Assists the Manager of Facility Services in administering the safety program.
  • Receives safety incident reports and distributes to appropriate personnel and/or departments.
  • Schedules safety meetings.
  • Responsible for documenting (taking minutes) of safety committee meetings and creating action items.
  • May assist in safety inspections.
• Provides administrative support to the Leadership Team
  • Schedules meetings and maintains departmental meeting calendars.
  • Provides support in taking meeting minutes, maintaining meeting agendas, assists in tracking meeting follow-up items.
  • Handle confidential and sensitive information with discretion.
  • Coordinates onsite Executive & Leadership Team meetings.
• Maintains a standard for continual quality improvement
  • Sets and achieves annual performance goals.
  • Collaborates with Office Manager & Executive Assistant to the CEO to ensure continuous quality improvement.
• Performs other duties as assigned by direct supervisor

Physical Requirements: Sitting, standing, occasional lifting (up to twenty pounds), finger dexterity, eye-hand coordination, and visual acuity

Work Environment: normal office environment, occasional automobile travel within service area

What we are looking for:

• High School diploma or equivalency, Associates Degree preferred, 2 years of secretarial/administrative assistant experience preferred.
• Demonstrated interpersonal and communication skills,
• Demonstrated knowledge of medical and health industry terminology helpful
• Understanding of mathematical concepts
• Ability to analyze and interpret data, knowledge of word processing, spreadsheet applications, database programs
• Working skill and knowledge of Microsoft Office Suite applications
• Commitment to organ and tissue donation.

What's in it for you?

Medical, Dental, Vision insurance

Health Savings Account

Flexible Spending Accounts

A matching retirement plan,

Paid Sick and Vacation time

Financial Finesse program

Life Balance Account Reimbursement

Professional Development and Growth

A chance to save a life!

Plus a lot more!