What are the responsibilities and job description for the Executive Administrative Assistant (SLC position at HonorVet Technologies?
Title : Executive Administrative Assistant (SLC)
Location : 515 Colorow Rd Salt Lake City UT 84108
Must be able to report onsite. Possible 1 day a week at home.
Duration : 1 to 1.5 months
Job Description
The primary responsibility of this position is to provide executive-level administrative support to the General Manager and Head of Clinical Operations-North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers.
Essential Job Duties and Responsibilities :
- Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System.
- Provides confidential administrative support to GM and Head of Clinical Operations-North America and their respective teams.
- Works closely and coordinate with Chief of Staff to prepare for key meetings, create presentations, content and communications
- Includes but is not limited to the following activities :
- Maintains schedules and arranges meetings, follow-up on action items and meeting minutes
- Manages and screens phone calls
- Manages complex travel agendas
- Completes and submits expense reports
- Creates and develops complex presentations
- Creates and develops Excel spread sheets
- Coordinates company events / meetings
- Creates confidential Word Documents such as letters, performance reviews, and salary information.
- Maintains highly confidential information
- General office management
- Manage yearly functional agend
- Participate to the department continuous improvement initiatives.
- Manage administrative order and building request as well as IT request
- Prepares visitors' agendas, reservations and travel arrangements
- Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts.
- Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.
- Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.
- Maintains a professional demeanor and office decorum at all times. Performs duties with integrity and a high degree of ethics.
- Supports the onboarding of Executives based in SLC who do not have SLC-based administrative support. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities.
Performs other duties as assigned.
dditional Information :
1. The Clinical Operations division of North America has about 950 employees across the US and Canad
2. The position will support the GM and Head of Clinical Operations-North America and may also provide some level of support to the next level of management inclusive of VPs and Sr. Director levels.
Education & Experience :
8-10 years increasing levels of executive administrative experience
Experience supporting Executives in Commercial Operations of a large global company highly preferred
Knowledge, Skills & Abilities :
