What are the responsibilities and job description for the Office Coordinator / Billing Clerk position at Hooper Law Office, LLC?
Job Overview
Are you a detail oriented individual who enjoys working both independently and as part of a team, and are looking for a unique opportunity to make a difference in the lives of our clients every day? Hooper Law Office LLC, the area’s premier Elder Law & Estate Planning practice, is growing!
As our Office Coordinator & Billing Clerk, you will play a crucial role in ensuring smooth operations and client satisfaction. Working along side our Chief Operating Officer, you will manage accounts payable and receivable, our client billing processes, coordinate office needs, and provide exceptional support to our staff and attorneys.
The right person will have a strong background in customer service and administrative tasks, with experience in billing, accounts payable and receivable, logistics, process improvement, and client satisfaction. We are looking for an individual who wants to help our team behind the scenes to create a better client experience from the first interaction to the last, and beyond.
Duties
- Prepare and issue invoices to clients in a timely manner.
- Maintain accurate billing records, ensuring all transactions are properly documented.
- Process payments to vendors and follow up on outstanding invoices.
- Assist with payroll processing.
- Assist in managing our Appleton, Green Bay, and Oshkosh office locations with tasks such as vendor relationships, supply ordering, scheduling, and event planning.
- Utilize QuickBooks for financial tracking and reporting purposes.
- Provide administrative support as needed to ensure efficient office operations.
Skills
- Experience with office management or similar function.
- Experience as an administrative assistant or similar administrative role.
- Knowledge of QuickBooks or similar accounting software.
- Excellent time and priority management skills to coordinate meetings requests effectively and efficiently.
- Strong planning skills to assist in organizing events and functions.
- Exceptional organizational skills with attention to detail in all tasks.
- Effective communication skills, both verbal and written.
Benefits
- Salary commensurate with experience
- Health, dental, and vision insurance
- Employer matched retirement plan
- Generous Paid Time Off
Schedule:
- Monday - Thursday, 8am to 5pm
- Friday, 8am to 12pm
- Occasional evenings or weekends as needed.
Work Location: In person
Hooper Law Office, LLC is an equal opportunity employer.
Job Type: Full-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $20
