What are the responsibilities and job description for the Part-time Property Manager in Mitchell - Community Housing and Development position at Hoosier Uplands?
TITLE: Part-time Property Manager
STATUS: Non-Exempt
REPORTS TO: Director of Community Housing Development
BEGINNING SALARY: To Be Determined
Qualifications: Degree Preferred, Reliable Transportation with Minimum Liability Insurance, Valid
Drivers License
Knowledge Skill Set:
Good Written & Verbal Communication, Strong Organizational Skills, Excel & Word Proficient, Strong
Math Skills, Attention To Detail
Working Conditions: Office Environment, M-F
Physical Effort: Daily Computer Use
DUTIES & RESPONSIBILITIES:
Rent Collections (to include)
- Accepting rent payments and writing receipts
- Making sure tenants stay current on rent, following process in place if they do not.
- Making copies of checks and deposit tickets
- Making bank deposits
- Sending copies to fiscal and filing copies at property site
- Charging and Receipting Rents in YARDI.
Maintain Monthly AR report (to include)
- Tracking all rent payments and who owes money, (back rent, deposits, pet fees)
- Sending a monthly report (late rent) to Juanita by the first working day after the 10th of the
- Taking appropriate action for non -payment of rent, (offer a payment agreement then eviction)
Recertification’s (to include)
- Tracking all recertification dates and sending proper notices (30, 60, and 90 day)
- Gathering all documentation and filling out TIC entirely.
- MINC/IHCDA data entry.
File maintenance (to include)
- Keeping all files in the same order and filing all tenant documents and communications
Property Lease Up (to include)
- Maintaining a proper waiting list and processing applications as vacancies become available. If
not take more than two weeks.
- Placing an ad in the newspaper once a year or as needed to keep waiting list going. Sample ad
- Submit weekly occupancy report to Juanita by 9 am Monday mornings.
- Entering tenant information into Yardi
Leasing units and processing applications (to include)
- Conducting move in-move out inspections
- Lease preparation and signing of all documents
- Collection of security deposit and rent
- Explanation of property rules, housekeeping, and pet policies etc
Maintenance Requests (to include)
- Filling out request forms
- Making sure maintenance staff are aware and filling request.
- Once request has been fulfilled, file request by apartment number, (This is to include vacant
- Weekly walk through of property and maintenance report to Natalie
Pest Control (to include)
- Conduct monthly walk through with pest control person—noting any failure to comply with
- Addressing any issues as necessary
Tenant Communications (to include)
- Fielding all tenant complaints in an appropriate, sympathetic, and confidential manor; keeping
parties are written up or no one is written up without discussing the situation with housing
director.
- We should try to help people when possible without being taken advantage of. Enforcement of
option to verbally warn someone but if you want to act on it then it should be put in writing.
- Policy guidelines are:
rent.
o Allow at least 7 days to fix the situation, (Sometimes it may warrant a longer time). It is
- For rent situations:
o As soon as someone doesn’t pay rent, they should be offered three monthly payments
to catch up.
o If they don’t keep the agreement along with paying their regular rent on time, then the
eviction process should begin.
- Everyone at every complex should be treated the same; follow the same rules and have the
- Practice Fair Housing ALWAYS.
Other responsibilities as assigned by Housing Director.