What are the responsibilities and job description for the Human Resources - Secretary, Central Office position at Hoover City Schools?
HOOVER CITY SCHOOLS
JOB DESCRIPTION
JOB TITLE: Secretary - Central Office
REPORTS TO: Executive Director of Human Resources
JOB GOAL: To assist with the smooth and efficient operation of the Central Office so that the maximum positive impact on the educational system is realized
MINIMUM QUALIFICATIONS:
High school diploma or equivalent, bachelor's degree preferred
Three (3) years of experience in comparable positions preferred
Knowledge of general office equipment, processes, and procedures
Exceptional interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups
Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames
Ability to use technology to communicate, collaborate, manage data, and produce/submit required reports, correspondence, and/or financial information
Ability to deal with confidential and sensitive information in a professional manner
Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities
Ability to meet suitability criteria under the Alabama Child Protection Act of 1999 and Act No. 2002-457
Such alternatives to the above qualifications as state, federal, and local law and the Board may require
DUTIES AND RESPONSIBILITIES:
Demonstrates support for the school system and its vision, mission, goals, and priorities
Performs duties and represents the Central Office/District in a courteous, positive, and professional manner
Greets, receives, directs, and assists all Central Office visitors in a timely, helpful, courteous, and professional manner
Answers telephone calls and directs as appropriate
Schedules and confirms appointments and maintains calendar(s) as requested
Checks visitors in and directs or escorts them to specific destinations
Informs other employees of visitors’ arrivals or cancellations
Receives and processes incoming and outgoing mail
Assists with Human Resources projects and responsibilities as assigned, including but not limited to new employee paperwork, employee badges, and personnel information data entry into various databases
Provides general clerical support to the Human Resources Department and other departments as directed
Treats all information and knowledge about any program, project, or individual in the District setting with strict confidentiality, using discretion in all communication regarding employees and school matters
Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations, and materials needed for efficient office operations
Maintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, records, schedules, and data as directed
Obtains, gathers, organizes, and prepares for the presentation of pertinent data and information as needed
Uses office technology/software to include but is not limited to Google Workspaces, Microsoft, NextGen, and Frontline to complete job responsibilities as assigned
Communicates effectively and engages in office communication processes using telephones, voice mail, electronic mail, postal and/or delivery services, and other means as directed
Demonstrates general reliability in attendance, punctuality, and task performance
Attends and participates in meetings as directed
Demonstrates initiative in identifying opportunities for improvement in areas of responsibility
Maintains and submits required reports, records, and correspondence in a timely and accurate manner
Cares for equipment and material resources of the school system in an appropriate manner
Uses effective collaboration skills to work as a productive team member
Adheres to local Board policies, administrative procedures, and other like directives, as well as state, federal, and local laws
Performs other job-related duties as assigned by Supervisor(s)
This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities, and the employee may be required to perform other related duties as assigned. The Hoover City Board of Education reserves the right to amend the job description as needed.
Notice of Non-Discrimination: In compliance with federal law, our school district administers all education programs, employment activities, and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability.
