What are the responsibilities and job description for the Human Resources Administrative Assistant position at Hoover-Schrum School District 157?
Position Type :
District Level / Business Office Administrative Assistant
Date Posted : 2 / 26 / 2025
Location :
District Office HOOVER-SCHRUM MEMORIAL SCHOOL DISTRICT 157
JOB DESCRIPTION : HUMAN RESOURCE ADMINISTRATIVE ASSISTANT
JOB SUMMARY : Responsible for assisting with recruitment, maintaining employee records, coordinating onboarding and off-boarding, and providing administrative support for payroll and benefits. Also, assist in ensuring compliance with district policies and labor laws, assist in audits, and manage office communications and scheduling.
RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO :
Human Resources
- Actively work to recruit and retain both instructional and non-instructional staff
- Actively investigate and suggest solutions for staff concerns
- Handle general Human Resources related administrative duties
- Track staff Professional Development
- Update all job descriptions
- Update all staff contracts
- Maintains all employee attendance records and the necessary records for substitute teachers
- Manage and post job openings
- Act as the first point of contact for general employee needs such as common inquiries, form requests, policy interpretation, and procedure clarification
- All state and federal reporting (includes EIS, ACA, CRDC, Teacher Survey, etc...)
- Manage the employee verification request
- Manage employee attendance (AESOP)
- Keeps track of all substitutes days worked and payroll information
- Provide training to district subs on how to use AESOP for substitute placement
- Manage and point of contact for all employee benefits
- Manage all incident claims
- Manage and track all worker's compensation claims
- Manage and track all FMLA
- Enter benefits, certifications, evaluations, and other Human Resource information in the financial software based on contracts (iVisions)
- Conducts benefits orientation sessions for new employees
- Liaise with the Payroll department as needed
- Ensure all paperwork is accurate and complete before input into insurance benefit portals
- Assist with employee onboarding
Bookkeeper
Business Office
Qualifications :
Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to :
RESPONSIBLE TO :
Supervised by, and reports directly to, the Chief School Business Official (CSBO) with indirect reporting to the Superintendent.
