Accounts Payable & Payroll Specialist

ESSENTIAL FUNCTIONS

• Establishes and maintains effective communication with physicians, employees, and outside vendors
• Enter check requests
• Demonstrated knowledge of computer systems to include proficient use of accounting software.
• Processes invoices for correct account information and dollar amounts.
• A/P invoice matching & scanning vendor invoices.
• Responds to vendor inquiries and processes associated with correspondence.
• Process employee expense reports.
• The AP Clerk is responsible for interfacing with assigned locations to ensure proper coding and accounting for services.
• Accurately calculating and processing client payrolls, including taxes, employee benefits, garnishments, sick leave, and other payroll deductions
• Maintaining payroll records and ensuring all data is entered into the payroll system accurately and in a timely manner
• Ensuring legal compliance is always maintained
• Providing excellent customer service by answering payroll-related questions and resolving any issues in a timely and efficient manner
• Maintaining accurate records and producing payroll reports
• Keeping up to date with changes in payroll laws and regulations and communicating any changes to clients
• Coordinates the new hire process: sending offer letters and packets, follow-up on background checks, drug screens, verification of I-9 documents, and completion of all new hire paperwork.
• Schedules onboarding New Employee Orientation for new hires.
• Administers the new hire paperwork process and coordinates the pre-employment process for all employees. Ensures integrity of employee information in the HR system.
• Oversees the transition of transferring employees and changes in employment status.
• Maintain job description database for all employees.
• Responds to requests for verification of employment and other general requests to include HR Service Tickets.
• Minimum of two years’ experience with accounts payable including experience with QuickBooks.