Accounting Assistant

Job Title:        Accounting Assistant

Qualifications:  Minimum of five years’ work experience in general accounting and payroll processing.  Bachelor’s degree in accounting, business finance or related field preferred.    Experience in non-profit accrual accounting highly preferred.   Must be proficient with Quickbooks and Microsoft Office Suite.  General knowledge of Human Resources a plus.

Principle Responsibilities: This position is responsible for Payroll Processing, Accounts Receivable, and specific grant administration as it relates to the needs of the organization. 

Reports To:   Chief Financial Officer

Scope: This hourly position will work approximately 40 hours per week. Responsibilities include but are not limited to: ensuring receivables are processed in a timely fashion, payroll processing, and select grant oversight including requesting grant reports and invoicing grants in an accurate and timely manner. 

Responsibilities:

• Processes payroll and maintains accuracy of payroll records and related items including staff payroll files. 
• Assists with grant tracking and reporting.
• Generate invoices as necessary for the organization. 
• Process Accounts Receivable in a timely fashion and track and follow-up with outstanding invoices.
• Generate deposits.
• Track cashflow
• Responsible for financial reporting as needed or as a back up to the CFO. 
• Maintains high standards of accuracy in exercising duties and responsibilities. 
• Assists CFO in annual audit preparation and interaction with auditors
• Serves as a backup as needed for petty cash, payables and bank statements including quarterly internal audits with payroll and various payable
• Assists HR, as needed, with screening candidates, references, background checks and onboarding.
• Maintains high quality communication and interacts professionally with co-workers, clients, vendors, auditors, and members of the general public.
• Follows policies and procedures of Hope Center for Children.
• Other duties as assigned.

 Knowledge, Skill and Experience Required: 

·        Minimum of five years of experience in an accounts receivable or accounts payable environment

·        Bachelor’s Degree in accounting, business, or a related field

·        Must be organized and able to work both individually and as a member of a diverse team.

·        Able to multi-task and meet tight deadlines.

·        Strong attention to detail and good computer skills are essential.

·        Proficient in accounting principles and HR basic fundamentals.

·        Expertise in QuickBooks.

·        Strong staff relations and communication with team members.

·        The ability to be precise, timely, and accurate with all assignments is required.

·        Must be committed to understanding and conducting assigned work in a manner that is consistent with the organization’s mission, values and core principles.

·        Must be able to forge mutually respectful relationships while also ensuring compliance with policies.

Salary : $19