What are the responsibilities and job description for the Center for Ministry Studies - Office Manager position at Hope College?
Position Title
Center for Ministry Studies - Office Manager
Classification Title
Hourly Full Time (.75-.99 FTE)
Benefits Eligibility
Benefits Eligibility
Department
Center for Ministry Studies
Job Description
This position provides support for the Center for Ministry Studies. The Office Manager performs clerical and administrative support duties to ensure the smooth operation of the office. This is a 0.75 FTE position.
Responsibilities include, but are not limited to:
- Be the main administrative support person for the office by acting as receptionist, maintaining calendars, scheduling, assisting with correspondence, processing accounts receivable & payable paperwork, ordering supplies, managing CMS email accounts, and other general clerical responsibilities.
- Maintain CMS websites with updates, new content, and online forms.
- Hire, train, and supervise student employees.
- Maintain CMS records including student documents, meeting minutes, assessment results, and tenure files.
- Support various CMS groups/initiatives such as the Studies in Ministry minor, Lilly Scholars, RCA Scholarships, Continuum Scholars & Faith and Scholarship programming.
- Build course schedules and classroom needs for faculty, help with registration for Ministry minor students.
- Assist with annual CMS awards and events.
- Manage the marketing efforts for the CMSs including social media, newsletters, and events.
- Maintain multiple CMS operation budgets – assigning accounting numbers
- Assist director(s) with multi-year grant budget proposals and subsequent annual reports.
- Prepare or assist in the preparation of all events to include room reservations/space rentals, catering (on and off campus), lodging/transportation reservations, and marketing across campus.
Qualifications
- High school diploma required, Bachelor’s degree preferred.
- Minimum 5 years of experience working in an office setting.
- Must have excellent English language skills; confident and able to represent CMS with impeccable spelling, grammar and punctuation.
- Relates well to a variety of students and colleagues with diverse cultural, ethnic, and religious backgrounds.
- Capable of independent work with minimal supervision.
- Must maintain a high degree of confidentiality.
- Strong computer and technology skills required including Microsoft Office (especially Excel), Canva, Google Workspace Apps, JotForm, MailChimp with ability to learn course management and website software.
- Ability to anticipate the needs of CMS and be proactive in meeting them.
Physical Demands
This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.
Pre-employment Screenings
All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.
Posting Detail Information
Posting Number
2023-279SR
Job Posting Open Date
03/04/2025
Job Posting Close Date
03/19/2025
Open Until Filled
No
Is this position available for sponsorship
No
Special Instructions to Applicants
Please provide name and contact information for two references in your resume or cover letter.
- * Hope College's Mission Statement reads: "The mission of Hope College is to educate students for lives of leadership and service in a global society through academic and co-curricular programs of recognized excellence in the liberal arts and in the context of the historic Christian faith." Please respond to this statement in one paragraph.
(Open Ended Question)
Documents Needed to Apply
Required Documents
Optional Documents
- Resume
- Cover Letter
