Administrative Assistant - Hope Cooperative (TLCS, Inc.)

Are you a motivated individual with a passion for supporting others and making a difference in the community? Hope Cooperative is a highly respected, award-winning nonprofit provider of a full array of mental health and supportive housing services in Sacramento and Yolo Counties, and we need you to bring your compassion and support to the most vulnerable in our community. We are looking for dynamic, committed individuals to join our team! Currently we are expanding and hiring, offering a sign-on bonus!

Title: Administrative Assistant
Program(s) and Location: Administration (Sacramento, CA)
Schedule: Full-time non-exempt, 40 hours/week, Monday- Friday 8:00am-5:00pm
Pay rate: $22.86/hour
Benefits: HOPE Cooperative (aka TLCS, Inc.) offers a competitive benefits package consisting of, but not limited to, the following, and may be subject to change:

• 21 PTO days per year (4 weeks & 1 day)
• 26 PTO days after the 5th year (5 weeks & 1 day)
• 6 days paid sick time
• 11 paid holidays
• 1 Personal Day
• Leadership Development!
• Reimbursements!
• Eligible for Government Loan Forgiveness Programs
• Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage)
• HSA Contributions
• Flexible Spending Account
• 401k match
• PTO Cash Out
• Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more
• Employee Assistance Program
• Regular wage step scale increases
• Flexible start/end times for some positions
• iPhone with unlimited data for personal/professional use and laptop for some positions
• Clinical Supervision towards licensure (for certain positions and upon approval)
• CEU days for certain positions
• Up to $500 CEU allowance for certain positions
• Annual BBQ and staff appreciation awards
• Annual Gift Card Program
• Referral Bonuses

* All benefit offerings are subject to change and are governed by the eligibility guidelines in the Employee Handbook. This list represents a general summary of available benefits and nothing stated here should be interpreted as being included in a written offer for employment.

Position Description:

Under the supervision of the Human Resources Director, the Administrative Assistant is responsible for providing high level administrative, clerical and human resources support to the Leadership Team. Additionally, this position assists the Training Manager in researching potential training options for the agency, ensuring that all staff are proficient in skilled areas of performance expectations. This position consists of coordinating trainings for new hires and the on-going training for all staff as well as tracks and organizes the training attendance.

ESSENTIAL DUTIES and RESPONSIBILITIES: include the following. Other duties may be assigned.

• In collaboration with the Training Manager, develops a program delivery schedule that provides training as needed and in locations that work for participants.
• Create, track and update all agency forms as required
• Assist Leadership Staff with projects as required
• In collaboration with the Executive Assistant, plan and execute annual employee appreciation event.
• Covers the front desk in the absence of the Office Assistant
• Assume primary responsibility for the planning, editing, e-blast of agency external newsletter. Responsible for maintaining of agency brochures and web site.
• Coordinate agency involvement in community events such as cultural and health fairs, The Walk for Mental Health, etc.
• In collaboration with the Leadership team, coordination of volunteers.
• Coordinate clerical involvement with human resource department to maintain job descriptions as directed by the Human Resources Director
• Coordinate other clerical duties for the Human Resources Director as requested.
• Responsible for all social media posts.
• Other duties as assigned
• Ensure the protection and confidentiality of all Protected Health Information (PHI) by following all policies and procedures in the HOPE COOPERATIVE HIPAA Manual.
• Regular and predictable attendance required.

Education and/or Experience:

• Work experience as an Administrative Assistant or similar role
• Experience organizing training activities in a corporate environment
• Proficiency in Learning Management Systems (LMS)
• Excellent communication skills
• Strong presentation skills.
• Adept with a variety of multimedia training platforms and methods.
• Consumer of mental health services or a family member of a mental health consumer is desirable.

Other Skills, Abilities, and Job Requirements:

• Must be able to handle daily responsibilities and projects with minimal direction
• Must have the ability to safely operate office equipment where necessary
• Ability to manage one’s own time and coordinate the priorities of work orders and other responsibilities in order to ensure timely competition of required duties
• Ability to manage one’s own tasks and proactively communicate about those tasks with the necessary parties
• Work overtime as requested and approved
• Regular, predictable attendance is required
• Ability to get along and work effectively with others

HOPE Cooperative (aka TLCS, Inc.) is an Affirmative Action/Equal Opportunity Employer, and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our agency embraces a diverse & culturally rich workforce, and we welcome all candidates to apply.

To apply, visit our Hope Cooperative – Online Career Center

Final Filing Date: Until Filled