Student Academic and Career Advisor

Description

HOPE Online Learning Academy Job Description

Student Academic and Career Advisor

JOB CLASSIFICATION / WORK EXPECTATIONS: Year Round SALARY RANGE: $45,000-$60,000 

The Student Academic and Career Advisor position is a full-time, exempt position. Employees in this position follow the Year Round Work Calendar, as determined annually. The expected work week is 40 hours, from Monday - Friday. 

This job description may not be inclusive of all assigned duties, responsibilities or aspects of the job described and may be amended at any time at the discretion of HOPE’s management. 

SUMMARY:

The Student Academic and Career Advisors ensure that all students grades 6-12 are prepared for post-secondary success after high school graduation. This includes fostering college, career, or other pathways that lead students toward a meaningful and fulfilling life. This position entails advising individual students regarding academic schedules, plans and progress, and assists the student in making decisions concerning personal and educational goals leading to graduation and beyond including post-secondary career and vocational planning. This position is responsible for organizing post-secondary experiences including college visits and career pathway events.This position supports Learning Site implementation of Life Skills and Critical Thinking lessons/curriculum. This position is responsible for developing and maintaining academic records including student schedules, transcripts and collection of post-secondary plan documentation. The position requires working closely and collaboratively with administration, staff, students, and families.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Priority Area: Student Advisement

30%

Duties and Responsibilities

Plan, monitor and direct the multi-year process to student graduation. 

Use a full body of evidence including historical progress and testing results to determine the appropriate Graduation Pathway and Plan of Study for each student on caseload

Advise students on realistic graduation dates & timelines

Coordinate and promote advanced coursework options including Concurrent Enrollment, AP/Honors courses and ASCENT program eligibility

Review course catalog with students and support students in choosing elective courses that are relevant to their future career pathway

Develop expertise in curriculum offerings including sequence of courses, prerequisites and required courses for students with Personalized Learning Plans including IEP and ML (ELL) learners

Communicate student's Plan of Study Progress with all stakeholders including student, family, mentor/coach, Learning Site director and appropriate HOPE staff members

Collaborate with HOPE Site Coordinators and Learning Site staff on course placement and on-going course progress

Collaborate with Learning Site staff to improve academic achievement and student engagement, advisor may participate in attendance concerns and review meetings

Complete enrollment reviews for incoming students, collaborate with HOPE and Learning Site staff on enrollment decisions for returning students based on academic standing and/or progress, attendance/engagement and discipline

Evidence of Success

Stakeholders report they have an understanding of what is needed to graduate

Stakeholders report they understand advanced coursework options

Stakeholders report high level of communication and collaboration

Enrollment in CTE and advanced courses increases

Priority Area: College and Career Programming

30%

Duties and Responsibilities

Ensure that each student in grades 6-12 completes required activities for ICAP (Individual Career and Academic plan) including career interest inventories, career goal setting, financial planning for education and career goals

Determine student outcomes and sequence of career experiences at each grade level with each Learning Site to provide necessary instruction and experiences

Develop and schedule post-secondary student visits to institutes of higher education (IHE) including colleges, universities, trade/vocational schools.

Collaborate with Learning Site staff on implementing Life Skills critical thinking curriculum. Provide classroom instruction on career development, financial literacy, ICAP and other topics designed to support school completion and post-secondary transition

Develop career experiences for students that meet their career needs and interests including business tours, job shadowing and apprenticeships, career speakers, professional interviews etc.

Provide individual and small group support for students and families to complete post-secondary applications and forms such as FAFSA, school applications,, scholarships and employment applications 

Develop and collaborate with Learning Site staff to implement student and parent events on topics that support school completion and post-secondary planning (FAFSA nights, Employability Skills, Student Motivation, etc)

Promotes post-secondary pathway opportunities by meeting with post-secondary partners; and by gathering, submitting, and disseminating information regarding external college and career opportunities

Oversee Work Study program at assigned sites

Evidence of Success

Completion of FAFSA meets or exceeds average for AEC high schools with similar student populations

70% or more of HOPE graduates have documented post-secondary success plans

All students have completed ICAP milestone for grade level

All 11th & 12th graders have participated in 1 or more IHE (college or trade school visit)

Priority Area: Course Scheduling and Academic Records 

30%

Duties and Responsibilities

Develop and maintain student schedules, including auditing virtual curriculum/coursework and Infinite Campus schedules for alignment and accuracy

Accurately and efficiently enter transcripts for incoming students into Infinite Campus

Enter local assessment scores (Workkeys, Capstone, other) required for students chosen Pathway

Use Infinite Campus and HOPE developed tools to monitor student’s graduation progress

Verify report card grades at end of term and ensure report cards match student schedules

Maintain Graduation Eligibility lists for assigned Learning Sites

Recommend and verify that students have met the graduation requirements

Collect and maintain documentation of post-secondary plan for each student including college acceptance, military acceptance or evidence of employment

Collect and maintain Work Study course documents

Maintain appropriate, confidential records and provide timely reports

Evidence of Success

All schedules are completed within 72 hours of enrollment

All transcripts are entered within 2 weeks of receipt

Graduation eligibility lists are accurate and kept up to date, graduation verification is completed by deadline

HOPE has needed information to submit Post Secondary plans as an AEC framework optional measure

Priority Area: Lead by exemplifying professionalism and commitment to the community

10%

Duties and Responsibilities

Provide a leadership role in College and Career Fair, Graduate Day and Graduation Ceremony preparation and execution

Participate in Center Based PLCs and support Learning Site in meeting UIP and school-wide goals

Participate in extracurricular offerings and programs at HOPE or Learning Sites including clubs, activities and special events such as orientations and awards ceremonies

Sets personal goals related to student engagement outcomes and seeks opportunities to improve personal professional practice through professional development and reflection.

Other duties as assigned.

Evidence of Success

Meets personal and department goals.

Participates in several events and activities outside of regular job functions

EDUCATION, LICENSURE AND RELATED WORK EXPERIENCE:

Required

Bachelor’s degree in a related field or equivalent experience 

2 or more years of experience working in an educational setting(s) with demonstrated success in supporting students school completion and providing students with the employability skills and content knowledge necessary for post-secondary success

Knowledge of Career Clusters and Colorado Department of Education PostSecondary Readiness initiatives and policies

Experience in developing internal and external collaborative relationships that support student success

Preferred

Active Colorado School Counselor license/endorsement

Experience with college admissions and financial aid systems 

Secondary teaching background or experience in academic advising or related career 

SKILLS, KNOWLEDGE, AND ABILITIES: 

Required

Commitment to social justice and equitable education for all and support of community-based learning

Excellent personal and public relations skills; must be able to communicate effectively with students, staff, and the public from diverse cultural, social, economic, and educational backgrounds

Fluency and literacy in English, excellent oral and written communication 

Excellent technology skills – Online curriculum, Google Docs, Drive and Gmail, MS Office, Student Information and learning management systems

Proactive and detailed oriented, ability to prioritize and be self-directed

Ability to handle multiple projects and meeting deadlines

Flexibility to adapt to unexpected and frequent changes, based on organizational needs

Preferred

Oral and written fluency in Spanish

REPORTING RELATIONSHIP:

The Student Academic and Career Advisor position reports to the Academic Liaison for assigned sites. This position is supported by the Executive Director of Curriculum, Instruction, and PD and does not supervise any HOPE or Learning Site employees. 

PHYSICAL AND MENTAL FUNCTIONING REQUIREMENTS:

 While performing the duties of this job, the employee is regularly required to: 

Compare, analyze, communicate, instruct, synthesize, evaluate, use interpersonal skills, compile and negotiate

Communicate effectively using speech and hearing

Use near vision to see details at close range (within a few feet of the observer) as required for computer use, reading and instruction 

Use hands for extended periods of time at a keyboard or workstation

Operate office machines and computer equipment

Be subject to standing, walking, sitting, bending, reaching, kneeling, climbing, balancing, stooping, pushing and pulling

Occasionally lift objects up to 25 pounds

LOCATION, WORKING ENVIRONMENT AND TRAVEL REQUIREMENTS: 

Work is routinely performed in an office or school environment with moderate noise level. This position works primarily at the Learning Sites, with regular travel to and between Learning Sites in the assigned region. Travel is the responsibility of the employee. Compensation for mileage is per the HOPE Mileage policy. 

ACKNOWLEDGEMENT OF RECEIPT: 

The duties and expectations of this position have been discussed and a copy of this document has been provided to me.

_________________________ ______________________________________________________

Employee’s Printed Name Signature Date Received

 _________________________ ______________________________________________________

Supervisor’s Printed Name Signature Date Received

HOPE provides equal employment opportunities to all employees and prohibits discrimination on the basis of race, color, religion, national origin, sex, age, disability, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Inquiries concerning the application of HOPE’s nondiscrimination policy can be directed to the Human Resources office.

Salary : $45,000 - $60,000