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Hospital Supply Coordinator

Hopedale Medical Complex
Chicago, IL Full Time
POSTED ON 3/10/2025
AVAILABLE BEFORE 6/10/2025

Hospital Supply Coordinator, Onsite

JOIN THE BEST. TO BE THE BEST.

HMC Offers :

  • Tuition Reimbursement
  • Excellent benefits - health, dental, vision, and life and disability insurance
  • Quality childcare located on site
  • HMC Wellness Center membership
  • 401(k) plan with employer match

Employee Daycare Rates

  • Infants (6 weeks to 15 months) - $133 weekly, $27 daily
  • Toddlers (15 months to 2 yrs) - $126 weekly, $26 daily
  • 2 years to 3 years - $119 weekly, $25 daily
  • 4 years to 5 years - $112 weekly, $23 daily
  • About the job :

    The Hospital Supply Coordinator is responsible for sourcing and ordering needed supplies and inventory, as well as tracking and disbursing supplies for the OR / Surgical department and other departments as assigned. Additionally, this role is responsible for receiving, labeling and proper storage of supplies in the various storerooms throughout the Complex. The Hospital Supply Coordinator is responsible for transporting items to and from off-campus locations using HMC vehicles as needed.  THIS IS NOT A REMOTE POSITION.

    Responsibilities

    Count all departmental storerooms in the complex and restock according to par levels.

    Fill requisitions and deliver supplies to various departments.

    Verify that bar code stickers are on the correct supply.

    Stock and maintain shelves, cleaning, as necessary.

    Place orders with vendors for supplies or equipment.

    Perform daily office duties such as answering telephones, filing and faxing.

    Prepare purchase requisitions and / or purchase orders as required by Sr. Director, Facilities Operations.

    Post and maintain inventory records according to disbursements and receipts on the computer system.

    Assist with cycle count inventories throughout the year.

    Assist with the input of prices for any items that have changed to ensure that the proper patient charges have been implemented.

    Label items chargeable to patients with bar code stickers and verify that bar code stickers are on the correct supply.

    Receive and verify supplies from delivery personnel. Reconcile purchase orders with packing slips from vendors.

    Monitor inventory quantities to assure availability to users. Develop familiarity will all supply inventories in order to monitor stock levels and set accurate par levels.

    Maintain a complete log indicating who placed the request, the date and quantity ordered, and verification of correct order received / returns if necessary.

    Follow up on back ordered items and report the status of back ordered items to Surgery Manager and Purchasing Manager.

    Post a weekly summary of back orders and expected delivery dates in a designated location.

    Collaborate and assist in facilitating product conversions and equipment trials, and communicate with colleagues to assure standardization across sites.

    Make recommendations for product substitutions in an effort to save cost. Participate in problem-solving and process improvement within the department to ensure standardization of supplies and workflows.

    Meet weekly with OR / Central supply staff as scheduled.

    Review Outstanding timely unsigned purchase requisitions with OR Medical Director to obtain signature and / or approval.

    Assists with support contractual agreements such as Premier. Apply purchasing agreements when applicable.

    Work cooperatively and as a liaison with USPS / FEDEX / UPS or Managers and other staff ordering products.

    Attend and participate in staff meetings for problem resolution when needed.

    Background and drug screen Disclaimer :

    All HMC employees are required to pass a Federal and State background check and pass a drug and alcohol test. We test for illegal and legal substances, including marijuana.

    Job Requirements :

  • Must be able to reliably commute to Hopedale.
  • High school diploma or the equivalent experience is required.
  • A valid Illinois drivers license, clean driving record and proof of auto insurance are required.
  • Basic math skills are required.
  • Must be computer-literate, with fundamental computer skills that are required to perform essential job-related duties.
  • Attention to detail and ability to check documents for accuracy on a daily basis is required.
  • Ability to communicate well with others and diplomacy when working with teammates and vendors are required.
  • Knowledge of medical terminology is preferred
  • Knowledge of medical supplies and equipment is preferred
  • Effective negotiation skills
  • Ability to work in a team environment
  • Prior Healthcare Purchasing / Supply Chain experience strongly preferred
  • Physical Demands

  • Work requires the ability to lift objects weighing up to 50 pounds daily.
  • Compensation details : 17-19 Hourly Wage

    PIf66b19804596-31181-37104766

    Salary : $25 - $26

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