Utilities Funding Coordinator

Job Description

Job Description

Utilities Funding Administrator - Responsible for the administration of all State of New Jersey utilities special funding programs.

Business Need / Purpose : The growth of the utilities special financing programs in the State of New Jersey has resulted in a significant portion of our Horizon NJ, Gold Medal and Hutchinson Installation department Accounts Receivable being financed through the utilities of PSE&G, Atlantic City Electric and South Jersey Gas. The programs offer a seven-year interest free loan to customers, with easier credit acceptance than traditional finance companies. However, applications must be prepared and submitted on only qualifying equipment and funding is expected in six to eight weeks from receipt at the utility processing agent. Most qualifying equipment we sell is from Lennox and they first must receive the application and then forward it to the utility's agent for processing. This adds one to four weeks to the timeframe for payment, which is significantly longer than what we get from Synchrony and Good Leap. This has negatively impacted on the company DSO and cash flow. Therefore, we are establishing this position with the overall responsibility of administering the application, funding, and reporting processes as efficiently as possible.

Duties include :

• Regular reporting on outstanding jobs being funded in the programs. Specific report information and frequency of reporting to be determined.
• Timely submission of applications to PSE&G and other programs for the Horizon NJ location. Goal : 24 hours from installation date.
• Compile and maintain daily tracker of all jobs, all locations that have been submitted and jobs to be submitted, including reasons why jobs can't be submitted.
• Ensure all jobs are tagged with the appropriate utility company in Service Titan for NJ location
• Posting and applying payments received in Service Titan
• Issuing adjustment invoices when needed to offset an over / under payment due to rebate
• Oversee and assist others assigned to utility application processing in Gold Medal and Hutchinson locations.
• Troubleshooting problems which cause delays in funding including :

Incorrect or incomplete applications

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