Operations Clerk

Operations Clerk

Reports To: VP of Operations Work Status: Full-Time

Department: Operations FLSA Status: Non-Exempt

Division: Administration Pay Type: Hourly

Location: Lawrence Additional Compensation: None

Supervises Others: No Work Schedule*: M-F, 7:30am-4pm (30 min lunch)

Travel Requirements*: No Travel is Expected

* Travel does not refer to interoffice or incidental travel or errands

* Exempt employees are expected to fulfill the duties of their positions regardless of the hours worked.

* Non-Exempt employees may be subject to mandatory overtime and/or irregular hours.

* Lunch breaks are to be taken mid-way through the employee’s workday.

General Description

The Operations Clerk is responsible for supporting our Operations team. Responsibilities include supporting the execution of Change Orders, System Manuals and Paperwork Printing for Engineering. This role will also support efforts in Projects, Production Engineering, Production and Purchasing. Above all you will be expected to carry out all your activities with reliability, integrity, compliance and in a safe, responsible and efficient manner.

Duties & Responsibilities

ESSENTIAL JOB FUNCTIONS:

◆ Create manuals

◆ Paperwork printing

◆ Follow, maintain and update SOPs

◆ Process change orders with Encompix/ERP system

◆ Develop working relationships with production, engineering, sales and finance departments

◆ Follow company policies and safety practices as required

◆ Support leaders and teammates in Operations practices

◆ Document policies, procedures, and be a resource to help with training

◆ Prompt and reliable attendance

◆ Other duties as assigned

The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

Working Conditions

ENVIRONMENT:

◆ Operates within a professional office environment and production facility

◆ Occasional exposure to a variety of extreme conditions such as working in high and low temperatures, loud noises, odors, etc.

◆ Dusty atmosphere (stainless steel/carbon steel/aluminum metal dust)

◆ The noise level in the production facilities and at job sites can vary

◆ Required to work around/near industrial metal fabrication equipment

◆ Subject to paint fumes, mists, gases or other atmospheric conditions

PHYSICAL AND MENTAL:

◆ Frequently required to move about, use hands/fingers to operate office equipment, and communicate

◆ Regularly required to sit for long periods of time

Working Conditions Continued

◆ Close visual acuity required to perform activities such as: preparing and analyzing data/figures; viewing a computer terminal; extensive reading;

EQUIPMENT OPERATED:

◆ Constantly operate standard office equipment (computers, calculators, phones, copiers, printers, etc.)

◆ Operation of work vehicles (rarely)

Knowledge, Skills, Abilities & Qualifications

REQUIRED:

◆ Computer literacy – Microsoft Office (Word, Excel, Outlook, etc.) Demonstrated multi-tasking and project management skills

◆ Excellent planning and organizational skills

◆ Ability to communicate with all levels of the organization

◆ Ability to handle multiple tasks with awareness and accuracy

◆ High attention to detail

◆ Effective written and verbal communication skills

◆ Operate with humility, respect and transparency

◆ Organize, prioritize and be accountable for multiple tasks at a given time while meeting and exceeding deadlines

◆ Utilize complex problem-solving skills

◆ Collaborate across many teams, levels and situations

DESIRED/PREFERRED:

◆ Basic understanding of manufacturing environment