What are the responsibilities and job description for the Secretary/Receptionist position at Hostetler Builders?
Overview
We are seeking a highly organized and detail-oriented Receptionist/Secretary to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional administrative support while ensuring smooth office operations. This role requires strong communication skills, proficiency in various software applications, and the ability to manage multiple tasks efficiently.
Duties
- Greet and assist clients and visitors in a professional manner.
- Manage incoming calls, emails, and correspondence, ensuring timely responses.
- Maintain and organize calendars, scheduling appointments and meetings as needed.
- Perform data entry tasks accurately and efficiently.
- Assist with clerical duties including filing, photocopying, and document preparation.
- Utilize Google Suite for document creation, sharing, and collaboration.
- Provide proofreading support to ensure all communications are clear and error-free.
- Support accounting functions using QuickBooks for invoicing and record keeping.
- Act as a personal assistant to management when required.
- Maintain confidentiality of sensitive information in accordance with company policies.
Experience
- Previous experience as a receptionist or in an administrative role is required.
- Proficiency in Google Suite applications (Docs, Sheets, Calendar).
- Familiarity with QuickBooks is a plus.
- Strong clerical skills with attention to detail in data entry and proofreading tasks.
- Excellent organizational skills with the ability to manage multiple priorities effectively.
If you are a proactive individual with a passion for providing excellent customer service and administrative support, we invite you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $16.00 - $20.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Day shift
- Morning shift
- No nights
- No weekends
Experience:
- Secretary/Receptionist: 10 years (Required)
Ability to Commute:
- Daisytown, PA 15427 (Required)
Ability to Relocate:
- Daisytown, PA 15427: Relocate before starting work (Required)
Work Location: In person
Salary : $16 - $20